Contract Management Specialist 1 (NY HELPS) - VID 192413

Description

Duties Description

This position is in the Bureau of Finance and Administration and is supervised by the Contract Management Specialist 2, (SG-23) of the New York State Office for the Prevention of Domestic Violence. The incumbent will be actively involved in the fiscal and programmatic oversight of the agency contract portfolio. Additional responsibilities will include vendor outreach, drafting of procurements, and potential supervision of clerical staff.

Duties Include But May Not Be Limited To

• General administrative oversight of the agency contract portfolio including the Enough is Enough program and the NYS Domestic and Sexual Violence Hotline.
• Provide guidance of agency spending through appropriate control systems and/or agencies including OSC, DOB, and SFS.
• Act as the liaison to the Division of Minority and Women-Owned Businesses and Division of Service-Disabled and Veteran Owned Businesses and monitoring of agency purchasing to achieve and exceed goals.
• Perform routine administrative processes associated with agency contracts and review contractor performance and compliance.
• Perform contract monitoring tasks including addressing any necessary contract modifications.
• Publish contract and procurement requirements for bidders.
• Develop, evaluate, and/or review contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests For Qualifications (RFQ’s), Requests For Information (RFI’s), Requests for Application (RFA’s), Sole/Single Source Procurements, and other related financial documents.
• Supervision of staff as necessary.
• Perform other duties as assigned.
  
  

Qualifications

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education.

Required experience: professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees will substitute for one year of required experience.

• Contract Management Specialist level requirements:
• Contract Management Specialist Trainee 1 (equated to SG-14): bachelor or higher degree.
• Contract Management Specialist Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience.
• Contract Management Specialist 1, SG-18: bachelor or higher degree and two years of required experience.
  
  

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law.

Preferred Qualifications

• Budgeting experience.
• Expertise in New York State governmental affairs.
• Non-profit grant administration.
• Experience in the field of domestic violence service provision.
  
  

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Notes

Additional Comments

• There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.
  
  

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NOTE ON TELECOMMUTING: OPDV supports telecommuting where it is reasonable to do so based on the agency's mission and operational needs. OPDV employees are required to apply and obtain approval through management to telecommute in accordance with the agency's Telecommuting Program Guidelines.

The Office for the Prevention of Domestic Violence (OPDV) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from all communities to apply.

The Office of General Services provides human resources support for the Office for the Prevention of Domestic Violence. To apply for this vacancy, candidates must email a detailed resume providing specific, verifiable information about their qualifying experience to HRresumes@ogs.ny.gov and they must reference the above posting number. This must be received in the OGS Division of Human Resources Management by the closing date, or your response will not be considered.

New York State is an Equal Opportunity/Affirmative Action Employer.