Special Office Assistant

*A valid driver's license is required*

Business Unit: Administration

Location: Albany, NY

Title: Special Office Assistant

Salary: $60,000-$75,000

Under the direct supervision of the Office Services Manager, the Special Office Assistant performs duties related to offices services and maintenance requirements of the Executive Chamber as well as driver for Senior Staff as needed.

Duties:

• Assist with management of the Executive Chamber vehicle pool inventory, including liasing with statewide Fleet Management.
• Transport and/or delivery of assets between offices via fleet vehicle.
• Serve as a liaison with OGS parking management for the purposes of securing employee and visitor parking, as needed.
• Coordinate logistics for events, including press conferences, bill signings, and various meetings for the Governor and Executive Chamber staff at the NYC office.
• Set up and break down any space where special events are taking place.
• Coordinate and maintain acquisition of assets and logistics of office moves.
• Assist staff and prepare work orders for general office maintenance, furniture and equipment repair. Maintain accurate furniture and equipment inventory.
• Coordinate mail/shipping procedures and supply requests with mailroom staff in NYC office.
• Manage master key inventory, issue and track keys provided to staff.
• Organize and manage emergency go bags for staff, including inspection and replenishment of contents.
• Other related duties as required.

Minimum Qualifications:

At least three years of relevant experience, such as property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention. Possession of a valid NYS Drivers License and ability to lift at least 50lbs is also required for this role.