Facility Operations Assistant 1, Box OCE-1542/24725

Duties Description

The New York State Education Department’s (NYSED) Office of Cultural Education is seeking candidates for a Facility Operations Assistant 1 in the NYS Archives/Records Center. The incumbent of this position will be responsible for a variety of routine manual tasks, requiring medium to heavy physical effort, and operation of motor driven equipment. Duties of this position include, but are not limited to, the following:

• Load, unload, and otherwise physically handle record boxes, on average weighing 35 lbs;
• Load/unload vans and trucks, and move pallets of record boxes around warehouse, using mechanized material handling equipment;
• Drive vehicles, including vans and box trucks, to transport record boxes;
• Scan barcodes and check shipping documents against transfer lists to ensure accuracy of record shipments;
• Manipulate and upload scanning data into warehouse management system;
• Enter data related to barcodes, identifiers, container contents, and status of records into warehouse management system;
• Check transfer lists for accuracy of barcodes, box numbers, retention period, and authorization number;
• Match delivered boxes to transfer lists, noting missing boxes and problems with transfer lists, and check shelf locations to verify correct locations of record boxes;
• Monitor, track, and prepare daily, emergency, and special box retrieval requests;
• Scan and file transfer lists, email communications, delivery and destruction lists, and other documents as directed;
• As needed, cover reference phones and reception desk, checking boxes in and out to agency staff as appropriate.
  
  

Minimum Qualifications

MINIMUM QUALIFICATIONS: Candidates must be physically able to perform the duties assigned, including the ability to perform activities requiring medium to heavy lifting. Candidates must also possess a valid New York State driver’s license.

Additional Comments

CONDITIONS OF EMPLOYMENT: This will be a permanent appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of a valid New York State driver’s license will be required at the time of interview for all candidates. Candidates are required to possess a valid New York State driver’s license at the time of hire. Continued employment as a Facility Operations Assistant 1 is dependent upon maintaining a valid New York State driver’s license. Failure to maintain a valid New York State driver’s license will result in removal from employment. The work schedule for this position includes hours of Monday through Friday, 7:30am – 3:30pm.

This position leads to a maximum salary of $44,828 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by October 21, 2025 to ocejobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1542/24725) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.