Senior Budgeting Analyst/Trainee

Description

Duties Description

The incumbent will be assigned to the Business Office within the Office of Budget and Finance and will report to the Assistant Director of Financial Administration 2. Their job duties will include, but will not be limited to:

• Supervising the Travel Team including providing ongoing training and staff development activities, assigning work to staff, and monitoring compliance with DCJS and control agency policies and procedures;
• Maintaining oversight on travel card administration including deactivating/suspending cards;
• Reviewing internal travel authorizations and B-1184s;
• Coordinating with program area liaisons to ensure travel requests contain all required information and have all appropriate approvals
• Reviewing and updating procedure manuals and other training materials;
• Conducting training to DCJS staff on travel rules and requirements;
• Responding to voucher inquiries from control agencies such as OSC;
• Reviewing tasks completed by subordinates for accuracy and provide guidance to resolve problems;
• Assist as needed in the oversight of the Accounts Payable Team to work on budget-related issues, complete the close-out process, responding to voucher inquiries from control agencies, complete vendor adds, process refunds of appropriation, credit memos, journal vouchers, and check re-issues, provide training to staff, etc.;
• Completing annual internal control reviews;
• Completing annual reporting requirements in collaboration with other Office of Budget and Finance teams; and
• Handling other projects as assigned by supervisor or management.
  
  

Non-competitive Minimum Qualifications

Minimum Qualifications

Budgeting Analyst Trainee 1, NS: Four years of experience in budget estimation, justification, and expenditure control functions. An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply. Advanced placement to the trainee 2 or journey level may be possible depending on education and experience.

• Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.
  
  

NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Competitive Minimum Qualifications

Senior Budgeting Analyst, SG-18: Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-16 or higher and otherwise eligible for transfer under Civil Service Law.

Budgeting Analyst Trainee 1, NS: Reachable on the current eligible list; OR Permanent service in this title or one year of permanent competitive or 55b/c service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law. You may be eligible for 70.4 transfer to the Trainee 1 level if you have served one year in a position SG-11 or higher, have a bachelor’s degree, and a passing score on the most recent PCO or PATT exam.

Preferred Qualifications: Ability to work independently and as a team member with strong attention to detail and accuracy along with strong mathematical skills; good verbal and written communication skills; familiarity with Oracle Financial Management System and the Statewide Financial Systems (SFS) is preferred.

Additional Comments

Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity and inclusion.

Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion and Accessibility Unit at DEIA@dcjs.ny.gov or (518) 457-8895.