What are the responsibilities and job description for the Program Aide (NY HELPS) - Vacancy ID#221866 position at New York State Department of State?
Preferred Qualifications
Duties Description
Duties
The Program Aide duties in Corporations, State Records, & UCC will include but are not limited to the following:
Minimum Qualifications
Civil Service List Appointment
Candidates must be reachable on the appropriate Civil Service eligible list.
70.1 Transfer Qualifications
Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.
A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Non-competitive Minimum Qualifications
NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Minimum Qualifications For Non-Competitive Appointment Are
Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
55 B/C APPOINTMENT: This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.
Additional Comments
The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Note On Telecommuting
The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Duties Description
- Experience entering and exporting data into Excel
- Experience with Excel formulas and formatting data entered
- Supervisory experience
Duties
The Program Aide duties in Corporations, State Records, & UCC will include but are not limited to the following:
- Consult with supervisors of Corporations, State Records and UCC to gather and compile weekly, monthly, quarterly and yearly data of all statistic and revenue reports for the Division and Executive Office.
- Prepare monthly and quarterly narrative reports for the Division and Executive Office.
- Assist division director with any office related matters.
- Assist In the preparation of any request from the Governor's Office.
- Develop tabulations of division data.
- Prepare and edit draft correspondence and other documents.
- Create and update monthly division organization chart.
- Assist in reviewing and designing division forms - including ITS.
- Assist In reviewing and revising division procedures manuals.
- Track and maintain division calendar {vacation, time off, etc.)
- Prepare tables, charts and reports to describe each analytical method.
- Remind supervisors of monthly/quarterly stats by providing updated forms for such information.
- Answer phone calls and provide Information pertaining to the business of the division.
- Respond to national and international email.
- Assist supervisors/staff whenever necessary.
- Assist staff attorneys whenever necessary.
- Track and bill Lexis/Nexis monthly regarding Federal Tax Liens.
- Type confidential correspondence for the division and cemeteries.
- Any other office-related matters that may be routinely assigned.
- Work independently on all the above.
Minimum Qualifications
Civil Service List Appointment
Candidates must be reachable on the appropriate Civil Service eligible list.
70.1 Transfer Qualifications
Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.
A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Non-competitive Minimum Qualifications
NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Minimum Qualifications For Non-Competitive Appointment Are
Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
55 B/C APPOINTMENT: This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.
Additional Comments
The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Note On Telecommuting
The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Salary : $53,413 - $65,061