What are the responsibilities and job description for the Human Resources Specialist 1 (NY HELPS) - Vacancy ID#214663 position at New York State Department of State?
Preferred Qualifications:
Duties Description
Duties:
The Human Resources Specialist 1 duties in Bureau of Human Resources Management will include but are not limited to the following:
CIVIL SERVICE LIST APPOINTMENT: Candidates must be reachable on the appropriate Civil Service eligible list.
Transfer Qualifications:
Permanent service in this title or one year of permanent competitive or 55-B/C service in a SG-12 title or higher and otherwise eligible for transfer under Civil Service Law.
A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Non-competitive Minimum Qualifications:
The minimum qualifications for Non-Competitive appointment are:
Trainee 1:
Four years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
Degree Substitution:
An associate’s degree may substitute for two years of experience; and a bachelor’s degree may substitute for four years of experience.
Trainee 2:
Five years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
Degree Substitution:
An associate’s degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; and a master’s degree may substitute for five years of experience.
Full Level:
Six years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
Degree Substitution:
An associate’s degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
55 B/C Appointment:
This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Comments
The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodation during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Note On Telecommuting:
The Department of State employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Duties Description
- Experience working with/within a personnel/Human Resources office.
- Experience with public sector HR policies and procedures (ranging from staffing and testing to payroll and benefits, etc.).
- Experience working with internal HR systems (HRIS, NYSTEP, PayServ, HCM).
- Experience collaborating with external agencies such as the BSC, Civil Service, DOB, or Chamber/Appointments.
- Experience with Microsoft 365 (SharePoint, Outlook, Excel, etc.).
- Excellent writing skills - must produce a writing sample.
Duties:
The Human Resources Specialist 1 duties in Bureau of Human Resources Management will include but are not limited to the following:
- Work with Divisions to identify staffing needs and solutions for hard-to-fill positions.
- Confer with agency program managers and Department of Civil Service representatives on possible actions to meet specific recruitment needs.
- Complete the position recruitment process including but not limited to preparing and posting job vacancies, reviewing applicant results and determining eligibility, canvassing appropriate eligible lists and reviewing hiring packets.
- Work with Divisions and provide aid concerning appointments, promotions, and transfers.
- Assist applicants with eligibility, transfer, and appointment inquiries.
- Review organizational relationships and the impact of changing programs on existing positions and organizational structures.
- Develop and/or review requests for classifications.
- Assist in developing and maintaining the agency's examination process.
- Prepare routine HR reports and correspondence with Executive, Division Managers, Customers, etc.
CIVIL SERVICE LIST APPOINTMENT: Candidates must be reachable on the appropriate Civil Service eligible list.
Transfer Qualifications:
Permanent service in this title or one year of permanent competitive or 55-B/C service in a SG-12 title or higher and otherwise eligible for transfer under Civil Service Law.
A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Non-competitive Minimum Qualifications:
The minimum qualifications for Non-Competitive appointment are:
Trainee 1:
Four years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
Degree Substitution:
An associate’s degree may substitute for two years of experience; and a bachelor’s degree may substitute for four years of experience.
Trainee 2:
Five years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
Degree Substitution:
An associate’s degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; and a master’s degree may substitute for five years of experience.
Full Level:
Six years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
Degree Substitution:
An associate’s degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
55 B/C Appointment:
This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Comments
The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodation during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Note On Telecommuting:
The Department of State employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Salary : $56,655 - $83,286