Administrative Specialist 1, Trainee 1 / 2

Description

Duties Description

Under the general direction of the Administrative Specialist 2, the incumbent will review and monitor various requests and perform payroll calculations. Specific responsibilities include:

• Review various requests from the tracks and OTBs, ensuring completeness of the request, and prepare items to be presented to the NYS Gaming Commission for consideration for approval or denial.
• Monitor the Equine Breakdown Database to ensure the information is up to date and entered correctly.
• Assist the Director of Racing Officials with payroll calculations for the Division’s per diem employees assigned to track locations on a bi-weekly basis.
• Assist Human Resources by tracking mandatory training completion of all per diem employees assigned to the track locations.
• Assist with FOIL requests received by the division
• Contributes to the development of audit plans and programs that are easy to follow, detailed and written to accomplish audit objective.
• Assist in the review of the Division’s internal controls.
• Assist in the review and approval of Division level requests.
• Other tasks as assigned by Division management.
  
  

Qualifications

Minimum Qualifications

Permanent Qualification: Candidates must currently be a permanent Administrative Specialist 1

OR

Eligible List Appointment: Candidates must either be a Gaming Commission employee reachable for appointment from the current internal Public Administration Traineeship Transition (PATT) eligible list; OR be reachable on the current statewide PATT (if internal list is exhausted) OR have standing and be reachable on the current Professional Careers Opportunities (PCO) eligible list.

OR

Transfer Qualification: Candidates must be a current New York State employee eligible for transfer under Section 70.1, 70.4 or 52.6 of the Civil Service Law.

OR

Open To The Public

Administrative Specialist Trainee 1:

Four years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist Trainee 2

Five years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist 1

Six years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.

• An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
  
  

If qualifying with degree, proof of degree is required with your application.

• Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. You can write to the Examination Information Desk of the NYS Department of Civil Service for a list of acceptable companies who provide this service. This information can also be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.
  
  

It is essential that candidates clearly and concisely indicate how they meet the minimum qualifications in the cover letter or resume. Failure to show how you meet the minimum qualifications may result in disqualification and removal from consideration.

Prohibition Against Playing And Wagering

Additional Comments

Commission employees and family members residing in their households are prohibited from purchasing Lottery tickets or claiming Lottery prizes. Commission employees are prohibited from wagering upon any horse racing, commercial gaming, video lottery gaming, Indian gaming, charitable gaming activities, interactive fantasy sports, and mobile sports wagering within the State. To avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. The prohibition placed upon each Commission employee from assisting with any charitable gaming does not apply to the employee's family unless the employee thinks it presents a conflict of interest related to his or her job duties. Commission employees must also avoid any outside activities that could interfere or be perceived to interfere with their job duties.

The NYS Gaming Commission is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

Employees that are new to New York State employment in positions such as competitive, non-competitive and other grade positions, the annual salary is the hiring rate “i.e. starting rate” of the position. All salaries are subject to the approval of the Office of the State Comptroller.

NOTE ON TELECOMMUTING: Gaming Commission employees are required to apply and obtain approval through management to telecommute according to the Gaming Commission’s Telecommuting Program Guidelines.