Administrative Assistant

Position Title: Administrative Assistant/Office Manager

Location: Administration, Mental Health Office

Position Type: Full-Time Salary Range: $50-60,000

POSITION OVERVIEW:

'I'he Adininistrative Assistant/Office Manager will play a crucial role in ensuring the smooth and efficient start up and operation of the inaugural well-being/mental health office within the NYS Assembly. Responsible for managing the Wellbeing/Mental Health Specialist Director’s daily schedule, coordinating meetings, providing program development infrastructural support and oversight, and ensuring smooth communication and operations within the office. The ideal candidate will have strong organizational and communications skills, and a commitment to public service.

KEY RESPONSIBILITIES

OFFICE MANAGEMENT

Oversees the daily operations of the inaugural wellbeing/mental health physical and virtual office, including managing office supplies, equipment, and coordinating maintenance

Ensures that staff and office building are aligned with office protocol, procedures, and applicable laws

Assists in the preparation and monitoring of the office budget; Maintains accurate records of office expenditures and with financial reporting including processing invoices and other financial transactions

Provide daily/weekly reports of office oversight including successes and needs to Director

ADMINISTRATIVE

Maintain and update the Director’s daily, weekly, and monthly schedule, as needed

Provide administrative support to the Director including setting up templates in Excel and Word, initiating inquiry and investigation into infrastructural office needs and coordinate with IT for hardware and software needs within the office

Assist in researching and coordinating well-being and mental health service best practice

Assist in preparing summaries and reports to the director and collaterals

Support and triage incoming calls or emails for well-being and mental health needs including scheduling and providing information and referral

QUALIFICATIONS

Bachelor's degree in Psychology, Social Work, Human Services or Human Resources; Associates degree plus 2 year’s experience or HS diploma with 4 years of administrative record

Strong organizational and time-management skills. Must be able to meet deadlines.

Strong detail-oriented work style and self-starter

Excellent communication and interpersonal skills

Ability to manage sensitive and confidential information.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and scheduling software.

Ability to work independently and as part of a team

A valid driver's license or access to reliable transportation.

DESIRED SKILLS

· Administrative Expertise: Proficiency in administrative tasks such as managing schedules, researching items to develop a new program, reporting and summarizing

· Office Management: Experience in working in an office where programs were new or being developed

· Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and scheduling software

· Familiarity: Experience in working with well-being or mental health work environments or like environments

· Interpersonal Skills: Ability to work with diverse individuals and support positive working relationships with the Office’s staff and clients

· Problem-Solving Abilities: A proactive mindset for addressing challenges and resolving issues efficiently.

· Adaptability: Flexibility in handling a dynamic schedule and competing priorities that occur with a developing program

To apply: Please submit a resume, cover letter, and three professional references

to: grossk@nyassembly.org

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 3 years (Preferred)
• Microsoft Office: 2 years (Required)
• Mental Health Setting: 2 years (Preferred)

Ability to Commute:

• Albany, NY 12210 (Required)

Work Location: In person

Salary : $50,000 - $60,000