What are the responsibilities and job description for the Warehouse Event Logistics Lead position at New York Road Runners?
Description
About NYRR
New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people, and has grown from a local running club into the world’s premier community running organization. NYRR’s mission is to help and inspire through running, aiming to empower people of all ages and abilities to improve their health and well-being through the power of running and fitness.
NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City. NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.
Headquartered in New York City, NYRR is a 501(c)(3) organization. To learn more, please visit www.nyrr.org.
At New York Road Runners, we are committed to building an inclusive, diverse workplace by finding the best candidate for the job. We understand that skills come from a variety of different backgrounds. Checking off every single requirement on our job description is not necessary to apply. If you think you are a good fit and have a passion for the work we do, please submit your application. We are eager to learn about your experience and skills! You may be the right candidate for this or other open positions.
New York Road Runners is an Equal Opportunity Employer
About The Department
Our Event Development and Production (ED&P) department develops and produces NYRR events from concepts all the way through execution in a way that fulfills NYRR’s mission. NYRR produces 40 races per year; in addition to the TCS New York City Marathon, and additional events within each race. The events team is responsible for physical site management, volunteer management, hospitality, special events, safety & security, and managing our warehouse and event logistics, including all race collateral.
About The Position
The Warehouse Event Logistics Lead plays a key role in the end-to-end execution of NYRR events. While the position is rooted in event logistics and onsite operations, it also serves as a key contributor to the daily functions of our warehouse operation— ensuring equipment, vehicles, and materials are properly prepared to support 40 NYRR events each year.
Working closely with The Warehouse Event Logistics Director, Event Leads, and the wider Event Development & Production team, the Lead helps translate event plans into operational reality. This includes coordinating equipment flows, managing load-in/load-out strategies, overseeing onsite installations, and ensuring equipment is delivered safely, efficiently, and accurately.
The ideal candidate understands both sides of the operation: the fast-paced demands of race-day logistics and the disciplined structure required to maintain a high-functioning warehouse. They thrive in dynamic environments, communicate clearly, anticipate operational needs, and take pride in delivering a smooth, polished experience for runners, staff, and partners.
Job Responsibilities (primary And Secondary Duties)
Job Requirements:
About NYRR
New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people, and has grown from a local running club into the world’s premier community running organization. NYRR’s mission is to help and inspire through running, aiming to empower people of all ages and abilities to improve their health and well-being through the power of running and fitness.
NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City. NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.
Headquartered in New York City, NYRR is a 501(c)(3) organization. To learn more, please visit www.nyrr.org.
At New York Road Runners, we are committed to building an inclusive, diverse workplace by finding the best candidate for the job. We understand that skills come from a variety of different backgrounds. Checking off every single requirement on our job description is not necessary to apply. If you think you are a good fit and have a passion for the work we do, please submit your application. We are eager to learn about your experience and skills! You may be the right candidate for this or other open positions.
New York Road Runners is an Equal Opportunity Employer
About The Department
Our Event Development and Production (ED&P) department develops and produces NYRR events from concepts all the way through execution in a way that fulfills NYRR’s mission. NYRR produces 40 races per year; in addition to the TCS New York City Marathon, and additional events within each race. The events team is responsible for physical site management, volunteer management, hospitality, special events, safety & security, and managing our warehouse and event logistics, including all race collateral.
About The Position
The Warehouse Event Logistics Lead plays a key role in the end-to-end execution of NYRR events. While the position is rooted in event logistics and onsite operations, it also serves as a key contributor to the daily functions of our warehouse operation— ensuring equipment, vehicles, and materials are properly prepared to support 40 NYRR events each year.
Working closely with The Warehouse Event Logistics Director, Event Leads, and the wider Event Development & Production team, the Lead helps translate event plans into operational reality. This includes coordinating equipment flows, managing load-in/load-out strategies, overseeing onsite installations, and ensuring equipment is delivered safely, efficiently, and accurately.
The ideal candidate understands both sides of the operation: the fast-paced demands of race-day logistics and the disciplined structure required to maintain a high-functioning warehouse. They thrive in dynamic environments, communicate clearly, anticipate operational needs, and take pride in delivering a smooth, polished experience for runners, staff, and partners.
Job Responsibilities (primary And Secondary Duties)
- Oversee the end-to-end movement of NYRR equipment and materials for all events, including load-in, event operations, and load-out.
- Support warehouse operations by ensuring inventory is organized, maintained, and show ready.
- Coordinate delivery schedules, routing, and fleet assignments to meet event timelines and operational needs.
- Partner with Event Project Managers and Site Leads to align on operational plans, staffing, and onsite logistics.
- Lead and support part-time Warehouse Associates and event staff, reinforcing communication, safety, and best practices.
- Ensure all event-related equipment, vehicles, and materials are inspected, repaired, and in proper working order.
- Ensure all event-related equipment, vehicles, and materials are inspected, repaired, and in proper working order.
- Maintain clear, consistent communication with leadership through updates, issue escalation, and operational reporting.
- Contribute to continuous improvement in event logistics, warehouse workflow, and overall operational efficiency.
- Other responsibilities as needed.
Job Requirements:
- 3 years of experience in live event operations, outdoor operations and logistics or time-sensitive field logistics or a related field.
- Prior exposure to warehouse operations and logistics strongly preferred.
- Experience working in a collaborative, team-based environment with multiple stakeholders.
- Strong mechanical aptitude and comfort working with equipment commonly used in event or warehouse environments.
- Bachelor’s degree or equivalent experience preferred but not required
- Valid, clean driver’s license required.
- Forklift and heavy-equipment certifications preferred, or willingness to obtain within 30 days of employment.
- Commercial driver’s license preferred (A or B) a plus but not required.
- Strong logistical thinking with the ability to problem-solve in real time, especially in dynamic event environments.
- Excellent communication skills, including verbal and written skills. Bilingual Spanish fluency a plus.
- Adaptable to a flexible schedule; must be able to work nights and weekends as needed in support of NYRR events.
- Ability to remain calm, organized, and solutions-oriented under pressure.
- Team-first mindset with the ability to lead by example, uphold safety standards, and maintain confidentiality.
- High level of attention to detail and strong prioritization skills.
- Commitment to diversity, equity, and inclusion.
- Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook, Teams).
- Role is based primarily out of NYRR warehouse facility located at 535 Zerega Avenue in the Bronx. Will require travel to NYRR 56th Street offices, NYRR RunCenter and/or to event sites within the five boroughs of NYC, and on occasion in nearby NJ.
- Adaptable to a flexible schedule. Must be able to work nights and weekends in support of NYRR events.
- Must be able to lift 25 pounds.
- Comfortable working indoors in warehouse environments and outdoors in varying weather conditions.
Salary : $72,000