Human Resources Coordinator

About us:

New York Plastic Surgical Group (NYPS Group) is the largest and longest-running private and academic plastic surgery practice in the United States. With more than 20 board-certified plastic surgeons practicing across 10 affiliated offices, ambulatory surgery centers, and over 20 hospitals, NYPS Group provides expert, comprehensive, and compassionate care. Founded in 1948, NYPS Group, a division of Long Island Plastic Surgical Group, is one of the nation’s most well-established plastic surgery practices, offering patients the collective expertise of specialty-trained surgeons dedicated to achieving exceptional outcomes.

Job Summary:

Provide high-volume coordination and administrative execution of Human Resources processes across a multi-site healthcare organization. This role ensures accurate onboarding, offboarding, access management, documentation, tracking, recruiting coordination, and HR program support. The HR Coordinator serves as a first point of contact for employee requests and supports consistent, timely service delivery across the HR function.

Required Experience:

• 2-5 years of experience in HR coordination, administrative operations, or similar role
• Demonstrated experience handling confidential information with accuracy and discretion
• Experience supporting onboarding, terminations, employee data management, and employee transactions
• Experience supporting recruiting coordination, resume screening, and interview scheduling
• Working knowledge of federal, state, and local employment laws
• Experience in healthcare or regulated environments preferred
• Experience with HRIS systems; UKG and ADP strongly preferred

Key Responsibilities:

Onboarding, Offboarding & Access

• Coordinate all onboarding logistics including offer paperwork processing, I-9 completion, HRIS entry, and onboarding checklists
• Schedule orientations and ensure completion of required onboarding documentation
• Manage system access requests, badge issuance, and access tracking
• Coordinate offboarding activities including access deactivation and documentation collection
• Process voluntary and involuntary termination paperwork and system updates as directed

Recruiting & Hiring Support

• Support recruiting efforts by posting roles, monitoring applicant flow, and maintaining candidate records in the recruiting platform/HRIS
• Conduct resume screening and coordinate initial candidate outreach
• Complete initial phone screens using approved screening questions and evaluation criteria
• Coordinate interview scheduling across hiring managers, candidates, and multi-site teams
• Support candidate communications including confirmations, follow-up, and next steps
• Assist with offer process execution and onboarding handoff to ensure a smooth candidate-to-employee transition

HRIS, Records & Compliance Tracking

• Maintain accurate employee personnel files, credentialing records, and training documentation
• Perform HRIS data entry, audits, and routine reporting to ensure data integrity
• Track compliance requirements, license expirations, training deadlines, and audit materials
• Support internal and external audits through document preparation and tracking

Leaves, Benefits & Employee Transactions

• Track leaves of absence and maintain required documentation
• Process benefit enrollments, changes, and QLE documentation
• Support open enrollment logistics, communications distribution, and follow-up tracking
• Respond to employee transactional HR inquiries and route appropriately

Shadows, Rotations & Engagement Support

• Coordinate shadowing and rotation scheduling, documentation collection, and tracking
• Maintain shadow and rotation records and approval documentation
• Support employee engagement initiatives, surveys, and HR-sponsored events
• Track participation and provide logistical support for engagement activities

Employee Support & Team Coordination

• Serve as the first point of contact for employee questions and requests in person, by phone, and through the HR inbox
• Provide timely assistance with HR transactions, documentation needs, and process guidance within established workflows
• Track and follow up on employee requests to ensure responsiveness and completion
• Prepare correspondence, reports, and documentation as needed
• Support HR projects, process improvements, and department initiatives

Education Requirement:

• Bachelor’s degree required in Human Resources, Business Administration, Healthcare Administration, or a related field

Location:

999 Franklin Avenue, Garden City, NY 11530 (On site, 5 days per week Monday-Friday)

Compensation: $25-27/hour

WHAT WE OFFER:

• Comprehensive Health Benefits: Medical, Dental, and Vision Coverage.
• Voluntary Benefits: Options include Aflac (short-term disability, hospital, accident, and cancer coverage), long-term disability, life insurance, and pet insurance.
• Paid Time Off: 19 PTO days per year, in addition to 8 paid holidays.
• Retirement Benefits: 401(k) plan with a discretionary company match.
• Cosmetic & Med Spa Perks: Employee discounts on services and products at Deep Blue Med Spa.
• Additional discounts through PLUM and Work Advantage programs.