What are the responsibilities and job description for the Temporary Curriculum Administrative Assistant position at New York Medical College and Careers?
Overview:
This position is responsible for the overall management and coordination of tasks associated with the high functioning of the medical education program related to Phase 1 of the curriculum. This position will work collaboratively with the members of the UME Office, Education Technology, the Office of Assessment and Evaluation, as well as module, course, Phase 1 directors, program administrators, and students.
Responsibilities:
Overall administrative support for the Assistant Dean of Basic Sciences and Phase 1 Co-Directors, including:
- Management of the SOM Year 1 and Year 2 homepages on the learning management system
- Schedule meetings as required to support Phase 1 curriculum delivery
- Quarterly module director meetings
- Module specific planning meetings for module planning and implementation
- Other meetings as required
Support Phase 1 directors, module directors, including Intersession Director, in curriculum delivery and administration, including:
- Preparing curricular material as requested by module directors
- Assisting module directors with organization and coordination of teaching schedules
- Managing space reservations for all educational sessions and placing information in campus resource scheduler
- Communicating with teaching faculty regarding schedules
- Maintaining up-to-date teaching faculty information
- Uploading curricular material into the learning management system
- Monitor annual faculty attestation completion
- Other duties as requested
Provide central oversight and ongoing monitoring of required course evaluations and assessments in learning management system, ensuring compliance with policy
- Review student grade reports in learning management system and ensure reports are complete and that narrative comments, where required, are included and comply with institutional policy
- Ensure student grade reports are forwarded to the Registrar's Office and uploaded to the students’ portfolio in compliance with institutional policy
- Create monthly reports on grade submission for courses to ensure compliance with accreditation requirements
- Tracking and monitoring student attendance and absence across Phase 1
- Tracking and monitoring Professionalism behaviors across Phase 1
- Assist Ed Tech in coordinating and administering computer-based assessments.
- Serve as examination proctor when required
Support Chair of Phase 1 Curriculum Subcommittee
- Compile agenda and distribute materials for monthly meetings
- Record and document minutes for monthly meetings
- Monitor annual attestation completion
Provide general office support to the UME Office, including:
- Greeting visitors to the UME Office
- Monitoring and answering emails and phones and triaging to appropriate individuals
- Schedule meetings as requested
- Support for curricular programs managed through the UME office (e.g., Transition Course, Intersessions)
- Additional administrative tasks of the UME office as needed
Education requirement:
- Bachelor’s degree
Technical/computer skills:
- Proficiency in Microsoft Office Suite, Outlook, Word, Excel and PowerPoint
- Agility in learning new computer applications
- Experience with online learning management systems preferred
Prior experience:
- 3-5 Years in higher education administration
Salary : $39,996 - $49,995