What are the responsibilities and job description for the Program Aide position at New York Gov?
Review Vacancy
Date Posted: 07/22/25
Applications Due: 08/05/25
Vacancy ID: 192890
Position Information
NY HELP Yes
Agency People With Developmental Disabilities, Office for
Title Program Aide
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade 13
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $57413 to $69061 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Kings
Street Address Brooklyn DDSO
750 Vandalia Ave
City Brooklyn
State NY
Zip Code 11239
Job Specifics
Duties Description As a Program Aide in the Human Resources Office, you would perform paraprofessional activities and assist staff in projects that involve some independence.
The Program Aide will provide support, guidance and troubleshooting to the Human Resources Office in processing payroll transactions; Will also provide occasional support in entering transactions for other Districts; Will be responsible for processing applications for Health Insurance enrollment, cancellation, and changes in the New York State Health Insurance programs; Will also be responsible for all transactions related to the TIMES system. (Time Information Management Electronic System).
PRIMARY DUTIES AND RESPONSIBILITIES:
TRANSACTIONS:
1. Entering all personnel transactions into NYSTEP and PAYSERV.
2. Interact with Civil Service and other agencies in preparation of transactions,
as needed.
3. Prepare written materials and reports, maintain databases, analyze information, present information, and formulate recommendations pertaining to transactions.
4. Filing and maintaining employee records
5. Prepare routine correspondence
HEALTH INSURANCE:
1. Review health insurance enrollment, cancellation, or changes documents for completeness; request, document, and follow up on missing information; and verify information by navigating the internet to access external websites and searching internal databases.
2. Perform data entry, including saving and verification of saved data.
3. Create and maintain documentation.
4. Assist employees with all health insurance needs both via the telephone and in writing.
5. Other activities and projects as requested to support health insurance transactions.
TIMES:
1. Creating profiles for new and transfer employees
2. Closing out time sheets and reporting final accruals for payment
3. Reconstructing time sheets for missing overtime
4. Creating default schedules
5. Changing locations and supervisor
6. Processing of leaves with pay
7. Participate in other special projects as assigned
The Human Resources Office works in a team setting creating a collaborative environment which supports staff growth and development. Employees are expected to exhibit professionalism through a consistent commitment to the development and maintenance of excellent work relationships with others, including employees and staff from various agencies
LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#LI-JJ1
Minimum Qualifications Candidate must be reachable on the current Civil Service list for Program Aide.
OR
Open Competitive:
Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
TRANSFER QUALIFICATIONS:
Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.
Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.
At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.
° Thirteen (13) paid holidays each year.
° Thirteen (13) days of paid vacation leave initially.
° Five (5) days paid personal leave each year.
° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
° Up to three (3) days professional leave each year to participate in professional development events.
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.
Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.
Some positions may require additional credentials or a background check to verify your identity.
How to Apply
Name Brooklyn DDSO Human Resources Office
Telephone 718-642-6310
Fax 718-264-3344
Email Address Brooklyn.Careers@opwdd.ny.gov
Address
Street Brooklyn DDSO
750 Vandalia Ave
City Brooklyn
State NY
Zip Code 11239
Notes on Applying Please email your resume to Brooklyn.Careers@opwdd.ny.gov and reference vacancy ID in your email.
Salary : $57,413 - $69,061
