Part-Time Program Coordinator

Part-Time Program Coordinator

The New York Genealogical and Biographical Society (NYG&B) seeks a dedicated and proactive Part-Time Program Coordinator. This part-time position offers an exciting opportunity for a self-driven professional passionate about cultural programming and digital content.

About the NYG&B

Founded in 1869, the NYG&B is the oldest and largest genealogical organization in the state of New York and actively works to preserve, record, and share the stories of New York families. The NYG&B serves thousands of members across the United States through its website, newyorkfamilyhistory.org, publications, and programs. 

Position Overview

The Part-Time Program Coordinator supports the Manager, Programs and Events and other members of the NYG&B team in the delivery of in-person, remote, and hybrid events. This role provides support in logistics, speaker coordination, and event management, with communications tasks including writing program descriptions and video editing. 

This in-person, part-time position requires the physical presence of the Coordinator in the NYG&B New York City office for up to 16 hours a week.  

Key Responsibilities

·        Manage speakers for the NYG&B “Preserving Your New York Story” Series. 

·        Serve as point person for specific online and in-person events. 

·        Lead post-production process for program videos: edit and prepare video files for upload following paid and free events.

·        Draft speaker agreements and monitor deadlines.

·        Coordinate with speakers to submit pre-recorded sessions and live events; facilitate Zoom recording sessions for pre-recorded presentations.

·        Request and organize speaker handouts; PowerPoint presentations; and reference sheets.

·        Assist with in-person program check-in, in-person attendee management, event Q&A, and remote attendee monitoring on Zoom.

·        Coordinate with the Manager, Programs and Events to process speaker fees, honoraria, and invoices.

·        Draft marketing copy and program descriptions for the NYG&B website with the Manager of Programs and Events—in collaboration with the Director of Communications. 

·        Assist the Manager of Programs and Events and NYG&B staff with program operations as needed.

Qualifications

·        Organizational and project management skills with attention to detail.

·        Ability to manage several projects simultaneously, meet deadlines, and ensure successful program delivery.

·        Professional, calm, and solutions-oriented approach.

·        Experience managing events, programs, or conferences with online and in-person components.

·        Video editing skills with Adobe Creative Suite and Vimeo.

·        Working knowledge of online meeting platforms and digital tools such as Zoom, Microsoft Office, Slack, and Trello.

·        Strong written and verbal communication skills.

·        Bachelor’s degree.

·        Interest in genealogy, archives, libraries, or cultural heritage organizations preferred but not required.

Compensation

·        $35 Hourly for a maximum of 16 hour per week.

To apply, submit a resume and cover letter to adminaccounts@nygbs.org. Applications submitted without a cover letter will not be considered.

This is an in-person, New York City based role. Applicants must be current residents of New York City and provide a New York City address as part of their application.