Administrative Supervisor

Division/Unit: Trial Division

Civil Service Title: Community Associate

Position Title: Administrative Supervisor

Salary Range: $59,936 – $90,113

Job Description:

The New York County District Attorney’s Office (“DANY”) has an opening for an Administrative Supervisor in one of its bureaus in the Trial Division. The trial bureaus have principal responsibility for prosecuting a wide variety of cases such as misdemeanor assault, driving while intoxicated, drug possession, and theft offenses. They also handle more serious felony cases, including homicides, shootings, stabbings, sexual assaults, burglaries, assaults, drug and gun possession, robberies, and other violent crimes, as well as non-violent felonies, such as identity theft and grand larcenies. The Administrative Supervisor is responsible for providing highly skilled administrative and supervisory support to one of the trial bureaus and the office.

Responsibilities include but are not limited to:

• Supervise professional staff in an administrative capacity, including hiring, onboarding, timekeeping, and coordinating required trainings with relevant departments (e.g., IT).
• Collaborate with the supervising analyst to support oversight of work activities and expectations for administrative and investigative staff, including monitoring, communication, and appropriate escalation of matters within the scope of assigned responsibilities.
• Supervise secretarial staff, ensure appropriate coverage, and provide hands-on support and coverage as needed.
• Responsible for timesheets, attendance, and leave management processes for professional staff.
• Support leadership in compiling and managing professional staff performance reviews, including coordinating the summary and distribution of reviews completed for professional staff.
• Serve as liaison with Human Resources on various matters as directed.
• Provide overall administrative support to Bureau leadership on all matters, including both trial- and non-trial-related tasks, as needed.
• Provide administrative support and ensure coverage across all areas as needed.
• Maintain case tracking systems and perform statistical analysis.
• Perform computerized data searches relevant to assignments.
• Respond to inquiries from outside agencies, complainants, and witnesses.
• Coordinate and ensure the organization and removal of closed cases.
• Ensure that case evidence is returned to the Property Clerk in a timely fashion.
• May assist leadership, managers, ADAs, and other legal staff with tasks including redaction, preparation of legal documents (such as discovery materials), proofreading, cite checking, retrieval of case files, and other related duties as assigned.
• Perform other related duties as required.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Level 1 – bachelor’s degree from an accredited college and minimum one (1) year of administrative or relevant experience.
• Level 2 – bachelor’s degree from an accredited college and minimum two (2) years of administrative or relevant experience.
• Level 3 – bachelor’s degree from an accredited college and minimum three (3) years of administrative or relevant experience.
• Level 4 – bachelor’s degree from an accredited college and minimum four (4) years of administrative or relevant experience.
• Level 5 – bachelor’s degree from an accredited college and minimum five (5) years of administrative or relevant experience.
• Level 6 – bachelor’s degree from an accredited college and minimum six (6) years of administrative or relevant experience.
• Level 7 – bachelor’s degree from an accredited college and minimum seven (7) years of administrative or relevant experience.
• Level 8 – bachelor’s degree from an accredited college and minimum eight (8) years of administrative or relevant experience.
• Level 9 – bachelor’s degree from an accredited college and minimum nine (9) years of administrative or relevant experience.
• Level 10 – bachelor’s degree from an accredited college and minimum ten (10) years of administrative or relevant experience.

Preferred Requirements/Skills:

• Ability to supervise and manage staff based on agency needs and initiatives.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint).
• Ability to quickly learn in-house proprietary applications.
• Demonstrated ability to work with frequent interruptions and adapt to changes in workflow.
• Demonstrated organizational skills.
• Ability to multitask and prioritize.
• Ability to work both independently and as part of a team.
• Experience training, supervising, and/or managing other employees.
• Senior secretary or secretary experience in a legal office or district attorney’s office.

Hours/Shift:

• Monday – Friday, 9:00 am – 5:00 pm.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.