What are the responsibilities and job description for the Office Assistant position at New Vista of the Bluegrass Inc?
If you are mission driven and want to help the lives of people in your community, we have a place for you on our Team!
The Office Assistant for Administrative Services provides support for all corporate administrative services in the efficient operation of reception, communications, mail, and parcel distribution, processing purchase requests, conference, and training room scheduling, event planning and execution, supplies maintenance and inventory, office equipment maintenance, and data entry. The Office Assistant provides support for executive and senior management as directed by the Office Manager for Administrative Services.
Required Education and Experience
- High School diploma or equivalent
- 2 years experience in a business/healthcare environment
- Valid driver’s license, reliable transportation, and proof of auto insurance.
Preferred Education and Experience
- Associate degree in business administration or related field
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Provide invoice and purchase order processing through Trinforms, ensuring accurate record-keeping
- Schedule conference and training room requests
- Assist in the planning and execution of organization-wide events, including logistics, materials, and coordination
- Gather and assemble materials for training events
- Monitor and manage office supplies, IT consumables, office equipment and copier supplies; monitor inventory levels and initiate orders as needed
- Update ADP for company property, configure and issue key cards, and manage cellular devices
- Provide main coverage for the reception desk and telecommunications
- Provide distribution of mail and other parcel
- Maintain EOC records
- Coordinate fire extinguisher service and fire alarm inspections
- Generate training certificates for external training attendees
- Assist payroll in scanning and required mailings, and provide support for verifications and audits
- Manage PDS background checks
While we welcome all to apply, there are some position specific background stipulations that must be met to comply with various regulatory and contractual requirements.
New Vista prohibits discrimination and harassment against any applicant, employee or contractor based on sex, race, color, age, national or ethnic origin, religion, physical disability, mental disability, genetic information, marital status, sexual orientation, gender identity or expression, citizenship, pregnancy or maternity, protected veteran status, or any other basis prohibited by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, working conditions, promotion, termination, layoff, recall, transfer, leaves of absence, wage and salary administration, employee benefits and training. It is also the company’s policy to prohibit all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, encouraged another to complain, participated in an investigation into such complaints, or opposed unlawful discrimination.