What are the responsibilities and job description for the Administrative/Clerical Clerk position at New St. Paul Head Start Agency, Inc.?
Administrative/Clerical Clerk
New St. Paul Head Start Agency, Inc. – Detroit, MI
Full-Time | Non-Exempt
Position Summary
New St. Paul Head Start Agency, Inc. is seeking a dependable, organized, and professional Administrative/Clerical Clerk to provide administrative and clerical support within a fast-paced office environment.
The ideal candidate will possess strong organizational and communication skills, demonstrate excellent attention to detail, and be comfortable managing multiple priorities while maintaining a high degree of confidentiality. This position requires regular interaction with employees, applicants, families, vendors, and members of the public and requires professionalism, discretion, accuracy, and follow-through.
Essential Duties and Responsibilities
Responsibilities include, but are not limited to:
- Perform general administrative and clerical duties, including answering telephones, relaying messages, filing, typing, scanning, copying, faxing, and preparing correspondence and documents.
- Schedule appointments, interviews, meetings, examinations, and other activities as assigned.
- Prepare packets, forms, files, and other materials for appointments, meetings, interviews, and agency activities.
- Establish, organize, maintain, and update confidential paper and electronic records and files.
- Enter and update information in spreadsheets, databases, and electronic information systems.
- Track deadlines, required documentation, certifications, credentials, examinations, training records, and other time-sensitive information.
- Assist with the preparation, collection, review, and organization of forms and supporting documentation.
- Maintain accurate spreadsheets and tracking systems and follow up on outstanding information as necessary.
- Assist with orientations, meetings, trainings, and other administrative activities.
- Provide courteous and professional assistance to employees, applicants, families, vendors, and members of the public.
- Maintain office supplies, materials, equipment, and organized work areas.
- Handle confidential and sensitive information with discretion and in accordance with agency policies and procedures.
- Assist with maintaining accurate and timely administrative documentation.
- Work collaboratively with management and other agency staff to support efficient office operations.
- Attend meetings, workshops, and trainings as required.
- Perform other administrative and clerical duties as assigned.
These duties are consistent with the underlying position description's responsibilities for scheduling, records, interview materials, new-hire paperwork, data entry, spreadsheets/databases, telephone coverage, documentation tracking, and confidential information.
Education and Experience
- Associate degree or higher in a related field preferred.
- Previous administrative, clerical, office support, records-management, or similar experience preferred.
- Proficiency in Microsoft Word and Excel required.
- Experience using electronic databases, email, scanning, and other standard office technology preferred.
- Experience working in an early childhood education, nonprofit, social services, or similar environment is a plus.
The original description identifies an associate degree or higher as preferred and requires working knowledge of Word and Excel, along with organizational, communication, multitasking, and teamwork skills.
Knowledge, Skills and Abilities
Successful candidates should demonstrate the ability to manage multiple tasks and deadlines; maintain accurate records; communicate professionally in writing and verbally; prepare business correspondence; work independently while contributing to a team; use sound judgment when handling confidential information; interact tactfully with staff, families, vendors, and the public; and maintain a professional demeanor in daily activities.
Additional Requirements
Successful candidates must satisfy applicable pre-employment requirements, including acceptable tuberculosis screening, criminal background and sex-offender registry checks, State/FBI fingerprinting, child abuse registry clearance, and an initial health examination.
Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified.
New St. Paul Head Start Agency, Inc. is an Equal Opportunity Employer.
Job Types: Temporary, Contract, Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $20 - $25