What are the responsibilities and job description for the Administrative Assistant IV position at New Mexico State University?
- 503312
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Mar 30 2026 - 23:55 MDT
Department Contact: Cindy Garrett, clgarret@nmsu.edu, (575) 646-2594
Internal or External Search: External - Open to all applicants
Advertising Summary: Thank you for your interest in joining the Provost Department team!
Position Details
Position Title: Administrative Assistant IV
College/Division: Provost Office
Department: 200200-PROVOST OFFICE
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $19.28
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: The Administrative Assistant, Senior provides administrative, operational, and coordination support to the Office of the Provost while also supporting shared governance operations, including the Faculty Senate and Faculty Grievance Review Board. This position manages high-volume administrative workflows, coordinates institutional meetings and elections, maintains compliance documentation and rosters, and supports international travel, facilities, and operational processes across Academic Affairs. The role requires exceptional organization, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Qualifications
Required Education and Experience:
High School diploma 4 years of relevant experience or an Associate's Degree 2 years of relevant experience.
Equivalent Qualifications:
Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Salary : $19