Sr. Administrative Assistant

Description

The NMHU Facundo Valdez School of Social Work (FVSSW) Center for Excellence in Social Work (Center) is one of six Centers for Excellence in New Mexico established by Gov. Lujan Grisham to provide state-of-the-art research for legislators, state agency stakeholders and communities and culturally grounded professional development for social workers and allied professionals across New Mexico. Located at the FVSSW Albuquerque Center, this dynamic senior-level administrative position provides administrative and basic accounting support to the NMHU FVSSW Center for Excellence in Social Work, its Director and team. The position also collaborates closely with all administrative support positions within the FVSSW and NMHU.

Key Duties and Responsibilities:

• Establish a positive professional relationship with all students, staff, faculty, and the public;
• Provide customer service and administrative support, including but not limited to professionally answering calls and emails, managing Outlook calendar invitations, and purchasing office supplies on behalf of the Center Director and team;
• Apply basic principles and skills of accounting to track costs and expenditures, monitor and manage the Center accounts, prepare budget adjustment requests and complete other budget forms and reporting;
• Manage electronic and paper submission processes and record keeping associated with p-card purchases and reconciliation, travel requests, graduate assistant requests, and other activities related to the Center's business;
• Processing professional services contracts and payments for external stakeholders, faculty and staff;
• Learns and masters the following software programs for the completion of the above tasks: Ellucian Banner; Emburse Enterprise; PayCom; Microsoft 365 (Including Teams); Adobe Sign;
• Assist in planning events, including securing event space rental agreements and purchasing training supplies and incentives;
• Represent the Center and FVSSW at community events, including tabling at student and community member recruitment events, and answering questions;
• Manage data and information and disseminate continuing education certificates for the Center and its Plaza Professional Development Institute;
• Work as a team with all FVSSW administrative and support staff;
• May supervise work-study students;
• Performs other related duties as assigned.

Qualifications

Minimum Qualifications: Strong organizational and process tracking skills; Associates Degree or 5 years' profession experience as administrative assistant, coordinator or equivalent position; Minimum of 2 years' professional experience as administrative assistant, coordinator or equivalent position.

Preferred Qualifications: Associates Degree in Accounting; Experience working in a University setting; Experience with basic accounting; Experience in using Microsoft Office 365 Suite, Ellucian Banner and Emburse Enterprise.

Must be willing to travel within New Mexico two times annually, to work overtime and on weekends rarely, and in the evening 1 to 2 times monthly.

Salary : $39,021 - $56,576