What are the responsibilities and job description for the Office Manager (DOH/OGC#10691) position at New Mexico Department of Health?
Salary
$24.88 - $37.32 Hourly
$51,755 - $77,633 Annually
This position is a Pay Band C6
Posting Details
This is a Continuous posting and may be used for ongoing recruitment. Applicant lists may be screened more than once.
The New Mexico Department of Health (NMDOH) is the primary public health governmental agency of the state of New Mexico. The Department of Health is composed of various organizational units with different functions and activities. The NMDOH Office of General Counsel (OGC) is the office of in-house attorneys who represent the agency and advise agency staff in their work. While the main Office of General Counsel is located in Santa Fe, NM.
Why does the job exist?
This position serves in the NMDOH Office of General Counsel and provides administrative support, including customer service, financial, human resources, and compliance related tasks for OGC.
How does it get done?
The Office Manager supports the OGC by performing administrative tasks including tracking inventory, ordering supplies, tracking and distributing mail, tracking leave requests, and assisting with hiring OGC staff. The position also provides financial support by managing the OGC budget and procurement, including processing budget requests, managing contracts, payments, purchase orders, and invoices, and processing travel and training requests. The position also functions as a backup for other administrative positions within the OGC, and may be tasked with paralegal-type activities (research, writing, filing pleadings in courts and administrative adjudicative tribunals, corresponding with outside counsel and opposing counsel). This position may also be assigned to work on Inspection of Public Records Act responses, redaction of protected health information from agency records, etc., and/or office reception (receiving visitors, answer phones, etc.).
Who are the customers?
The Office Manager provides administrative support to the Office of General Counsel, including support for 8 attorneys, 1 paralegal, the chief privacy officer, and the chief records custodian.
Ideal Candidate
The ideal candidate would have experience in customer service, human resources, legal, and compliance.
Minimum Qualification
Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Jacob Clark (505)827-2997 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
$24.88 - $37.32 Hourly
$51,755 - $77,633 Annually
This position is a Pay Band C6
Posting Details
This is a Continuous posting and may be used for ongoing recruitment. Applicant lists may be screened more than once.
The New Mexico Department of Health (NMDOH) is the primary public health governmental agency of the state of New Mexico. The Department of Health is composed of various organizational units with different functions and activities. The NMDOH Office of General Counsel (OGC) is the office of in-house attorneys who represent the agency and advise agency staff in their work. While the main Office of General Counsel is located in Santa Fe, NM.
Why does the job exist?
This position serves in the NMDOH Office of General Counsel and provides administrative support, including customer service, financial, human resources, and compliance related tasks for OGC.
How does it get done?
The Office Manager supports the OGC by performing administrative tasks including tracking inventory, ordering supplies, tracking and distributing mail, tracking leave requests, and assisting with hiring OGC staff. The position also provides financial support by managing the OGC budget and procurement, including processing budget requests, managing contracts, payments, purchase orders, and invoices, and processing travel and training requests. The position also functions as a backup for other administrative positions within the OGC, and may be tasked with paralegal-type activities (research, writing, filing pleadings in courts and administrative adjudicative tribunals, corresponding with outside counsel and opposing counsel). This position may also be assigned to work on Inspection of Public Records Act responses, redaction of protected health information from agency records, etc., and/or office reception (receiving visitors, answer phones, etc.).
Who are the customers?
The Office Manager provides administrative support to the Office of General Counsel, including support for 8 attorneys, 1 paralegal, the chief privacy officer, and the chief records custodian.
Ideal Candidate
The ideal candidate would have experience in customer service, human resources, legal, and compliance.
Minimum Qualification
Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Jacob Clark (505)827-2997 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Salary : $51,755 - $77,633