Judicial Specialist 2 #00043334-23100, Full-Time, Perm in Espanola, NM

Administrative Office of the Courts

Business Unit: 23100

Judicial Specialist 2 #00043334-23100, Full-Time, Perm in Espanola, NM

# of Positions: 1

Opening Date: 12-15-2025 - Close Date: --

Target Pay Range/Rate: $19.577-$24.471 per hour

The First Judicial District Court is recruiting for one full-time Judicial Specialist 2 positions for the Rio Arriba Magistrate Court in Espanola, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system.

Examples Of Job Duties

• The Judicial Specialist 2 is responsible using the case management system to open, docket, and close cases based on judgement details.
• Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
• Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
• Processes, maintains, and distributes documents, files and case materials.
• Uses electronic filing to review incoming filings for format, signatures, event code, and filings fees.
• Processes and expedites orders of protections.
• Accurately disburses bond payments.
• Prepares and maintains bond reports.
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Orders, reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organizes case files for microfilming, archiving, and destruction.
• Prepares exhibits and hard copy case files.
• Researches automated, hard-copy and microfiche files for case status data.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensures the office, courtrooms, and its equipment are operational.
• Ensures judicial calendars and schedules are maintained.
• Serves as court monitor.
• Other duties as assigned.
  
  

Competencies/Qualifications

The successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organization structure of the judiciary.

Work Environment And Physical Demands

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers,

clients, the public, and judges and justices. * This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed*

Benefits

• Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid time off, up to eight (8) weeks
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
• Flexible work schedules and alternative work locations*
• Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation*
• Training and career development opportunities
• Higher education opportunities and educational leave
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay*
• May receive physical fitness leave*
• What are your benefits worth? Click here to find out
  
  

*these benefits vary by job classification or need*

Qualifications

• QUALIFICATIONS:
• Education: A high school diploma or GED.
• Education Substitution: None.
• Experience: Two (2) years’ of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience.
• Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The NM Workforce Connection Certification must have been issued within five (5) years of application.
• Certification: May be requested to complete the NM Court Monitor Certification Examination.
  
  

TO APPLY: Submit a NM Judicial Branch Employment Application or a Resume and Resume Supplemental Form, and proof of education must be received by mail or hand

Delivered To

Application forms:

Microsoft Word Format

Adobe PDF Format

Resume Supplemental Forms

Microsoft Word Format

Adobe PDF Format First Judicial District Court Human Resource Office Attn: Nicole Salazar 225 Montezuma Ave P.O. Box 2268 Santa Fe, NM 87504 Phone: 505-455-8214 | Email: sfednms@nmcourts.gov

Proof Of Education Required.

EQUAL OPPORTUNITY EMPLOYER