Accounts Payable Specialist

Job Overview
We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable processes, ensuring accurate and timely payments, and maintaining compliance with financial regulations. This role requires a strong understanding of accounting principles, financial software, and data entry accuracy. The Accounts Payable Specialist will play a vital role in supporting the organization’s financial health and operational efficiency.

Responsibilities

• Process and verify invoices, expense reports, and payment requests using various accounting software such as SAP, PeopleSoft, or QuickBooks.
• Ensure all payments are made accurately and on time, adhering to company policies and procedures.
• Reconcile accounts payable transactions with general ledger entries and perform account reconciliations regularly.
• Maintain accurate records of all transactions, including journal entries and supporting documentation.
• Assist with month-end closing activities related to accounts payable and ensure compliance with GAAP standards.
• Collaborate with vendors and internal departments to resolve discrepancies or payment issues promptly.
• Support audits by providing necessary documentation and explanations for accounts payable activities.
• Maintain knowledge of relevant regulations such as SOX compliance and tax requirements related to accounts payable processes.
• Utilize financial software such as Workday, ADP, Kronos, UltiPro, Sage, or Ceridian for processing payroll and benefits administration when applicable.
• Perform data entry tasks with high accuracy, including 10 key typing and double-entry bookkeeping.
• Assist in process improvements to enhance efficiency within the accounts payable function.

Skills

• Strong understanding of accounting concepts including debits & credits, journal entries, general ledger accounting, and double-entry bookkeeping.
• Proficiency in accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms; experience with Workday or HRIS systems is a plus.
• Knowledge of payroll management systems like ADP or Kronos is desirable.
• Familiarity with SOX compliance standards and governmental accounting practices.
• Excellent analysis skills with the ability to perform account reconciliation and general ledger reconciliation efficiently.
• Ability to handle high-volume data entry accurately using 10 key typing skills.
• Strong organizational skills with attention to detail in processing invoices and maintaining records.
• Effective communication skills for collaborating across departments and resolving discrepancies.
• Experience in public accounting or non-profit accounting is advantageous but not required; a solid foundation in financial concepts is essential. This position offers an opportunity to work within a dynamic finance team where attention to detail, technical expertise, and adherence to compliance standards are highly valued. The successful candidate will contribute significantly to maintaining accurate financial records while supporting the organization’s operational goals through efficient accounts payable management.

Work Location: In person