What are the responsibilities and job description for the WRM-2026-16 Administrative Analyst 3 position at New Jersey Department of Environmental Protection?
Trenton, NJ
Full Time
Water Resource Management
Senior Manager/Supervisor
Open to: Division-Wide
Work Week: NL (35-hour) Work Week
Salary: (P26) $80,755.57 - $118,678.17
Opening Date: 6/4/2026
Closing Date: 6/18/2026
Existing Vacancies: 2
Program/Location
Position 1
Department of Environmental Protection
Water Resource Management Program
Director’s Office, Water Monitoring, Standards & Pesticide Control
401 East State Street
Trenton, NJ 08625
Position 2
Department of Environmental Protection
Water Resource Management Program
Water Monitoring, Standards & Pesticide Control
Pesticide Control
401 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who work for the Division of Water Monitoring, Standards & Pesticide Control that meets the requirements below.
Description
Under general supervision of an Administrative Analyst 4 or other supervisor in a state department, institution, or agency, performs the review, analysis, and appraisal of current department administrative procedures, organization, and performance and helps to prepare recommendations for changes and/or revisions; does other related duties.
Specific to the Position
Position 1: The candidate will execute various division processes, including fiscal, personnel, and administrative. The candidate will also apply analytic practices/procedures to prepare budgets, track purchasing, manage blanket accounts, process invoices, and assist with spending plans and contracts to ensure effective use of resources and appropriate spending. Additional duties include conducting employee support, including anticipating staffing and resource needs as well as making recommendations on overall operations; overseeing the recruitment/selection of hourlies, temps, new hires, and promotions within the Division; making recommendations; assisting in the implementation of policy and the development of plans; supporting efficient operations of the Division; managing referrals and correspondences for the Director; and maintaining records.
Position 2: This position in the Bureau of Pesticide Control is responsible for ensuring the accuracy, efficiency, and timely processing of pesticide product registrations, renewals, and related billing operations. The role oversees the Pesticide Product program and serves as the Bureau’s subject matter expert on all product related workflows, data management, and system processes. The position conducts detailed analyses of operational procedures, identifies inefficiencies, and recommends improvements to enhance program effectiveness. It also develops and maintains comprehensive documentation, including user manuals and process guides, to support multi level staff understanding of product registration workflows. Key responsibilities include product registration, generating invoices, assessing fees, ensuring proper status coding and record maintenance, managing annual and late product renewal cycles, and updating product data in bureau systems. The position participates in system modernization efforts, including testing new features and upgrades, developing test scripts, identifying system bugs, and collaborating with IT and contracted programmers to implement corrective measures. The role maintains professional customer service, interprets and applies bureau laws and regulations to product specific inquiries and general licensing, assists with report preparation, and resolves data or billing errors to ensure program integrity and compliance.
Preferred Skill Set
Position 1: Knowledge of state fiscal and procurement processes.
Position 2: Preferred skill set is excellent communication and customer service skills, the ability to work independently, and a broad knowledge of pesticides.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
Work Week: NL (35-hour) Work Week
Salary: (P26) $80,755.57 - $118,678.17
Opening Date: 6/4/2026
Closing Date: 6/18/2026
Existing Vacancies: 2
Program/Location
Position 1
Department of Environmental Protection
Water Resource Management Program
Director’s Office, Water Monitoring, Standards & Pesticide Control
401 East State Street
Trenton, NJ 08625
Position 2
Department of Environmental Protection
Water Resource Management Program
Water Monitoring, Standards & Pesticide Control
Pesticide Control
401 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who work for the Division of Water Monitoring, Standards & Pesticide Control that meets the requirements below.
Description
Under general supervision of an Administrative Analyst 4 or other supervisor in a state department, institution, or agency, performs the review, analysis, and appraisal of current department administrative procedures, organization, and performance and helps to prepare recommendations for changes and/or revisions; does other related duties.
Specific to the Position
Position 1: The candidate will execute various division processes, including fiscal, personnel, and administrative. The candidate will also apply analytic practices/procedures to prepare budgets, track purchasing, manage blanket accounts, process invoices, and assist with spending plans and contracts to ensure effective use of resources and appropriate spending. Additional duties include conducting employee support, including anticipating staffing and resource needs as well as making recommendations on overall operations; overseeing the recruitment/selection of hourlies, temps, new hires, and promotions within the Division; making recommendations; assisting in the implementation of policy and the development of plans; supporting efficient operations of the Division; managing referrals and correspondences for the Director; and maintaining records.
Position 2: This position in the Bureau of Pesticide Control is responsible for ensuring the accuracy, efficiency, and timely processing of pesticide product registrations, renewals, and related billing operations. The role oversees the Pesticide Product program and serves as the Bureau’s subject matter expert on all product related workflows, data management, and system processes. The position conducts detailed analyses of operational procedures, identifies inefficiencies, and recommends improvements to enhance program effectiveness. It also develops and maintains comprehensive documentation, including user manuals and process guides, to support multi level staff understanding of product registration workflows. Key responsibilities include product registration, generating invoices, assessing fees, ensuring proper status coding and record maintenance, managing annual and late product renewal cycles, and updating product data in bureau systems. The position participates in system modernization efforts, including testing new features and upgrades, developing test scripts, identifying system bugs, and collaborating with IT and contracted programmers to implement corrective measures. The role maintains professional customer service, interprets and applies bureau laws and regulations to product specific inquiries and general licensing, assists with report preparation, and resolves data or billing errors to ensure program integrity and compliance.
Preferred Skill Set
Position 1: Knowledge of state fiscal and procurement processes.
Position 2: Preferred skill set is excellent communication and customer service skills, the ability to work independently, and a broad knowledge of pesticides.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
- Paid Benefit Leave
- Holiday Pay
- Alternative Workweek Program*
- Telework*
- Pension
- Deferred Compensation
- Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance
- Flexible and Health Spending Accounts (FSA/HSA)
- Commuter Tax Savings Program
- Public Service Loan Forgiveness (PSLF)
- Tuition Reimbursement*
- Pursuant to the State/Department's policy, procedures, and/or guidelines.
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.
The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.
Salary : $80,756 - $118,678