What are the responsibilities and job description for the Judiciary Clerk 3 (Classified)-Finance Division position at New Jersey Courts?
Description
If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $47,483.56 to $71,916.05 for Schedule A, and $47,483.56 to $64,381.02 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The Essex Vicinage - Finance Division is seeking a self-motivated individual to c alculate, collect and record fees directed by court rules; this includes verifying authenticity or validity of documents, verifying documents for accuracy, completeness and conformity; posting and checking inputs and outputs of data processing for accuracy; update cash transactions, records, journals and case related information. Compose and generate notices to clients when documents received is nonconforming according to court rules. Summarize and balance account information or transaction details. Write case notes and draft other case. Answer and explain judiciary policies and procedures to customers; answer questions from the various divisions on payments and/or documents filed through finance.
The New Jersey Judiciary - Essex Vicinage is seeking self-starters interested in performing a variety of clerical, administrative, and other support functions in connection with proceedings instituted before courts or programs administered under the supervision of the courts, in support of the business operations of such courts, and as contact representatives for clients and customers or users of the services provided by the New Jersey Courts.
Applicants to this positing may be considered for openings in various divisions, such as Civil, Criminal, Family, Probation, Finance and Operations.
REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
NOTE: Submission of a cover letter is preferred but not required.
Example of Duties
Duties May Include But Are Not Limited To
Qualifications
Open to employees of the State of New Jersey Judiciary ONLY who have successfully completed the Working Test Period in the following career (classified) titles:
Advancement
Judiciary Clerk 2
Judiciary Clerk 2 Bilingual
Judiciary Account Clerk 1
Judiciary Account Clerk 1 Bilingual
Lateral Reassignment
Judiciary Account Clerk 2
Judiciary Account Clerk 2 Bilingual
Judiciary Clerk 3
Judiciary Clerk 3 Bilingual
Eligibility for Advancement: Eligibility is based upon the applicants having achieved all the competencies for advancement to Judiciary Clerk 3 as listed on the Career Progression Eligibility Form for this title. Applicants for advancement to the Judiciary Clerk 3 title are not required to take a New Jersey Civil Service Commission promotional examination.
Supplemental Information
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-855-524-5627 (toll free call)
Monday through Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST)
If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $47,483.56 to $71,916.05 for Schedule A, and $47,483.56 to $64,381.02 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The Essex Vicinage - Finance Division is seeking a self-motivated individual to c alculate, collect and record fees directed by court rules; this includes verifying authenticity or validity of documents, verifying documents for accuracy, completeness and conformity; posting and checking inputs and outputs of data processing for accuracy; update cash transactions, records, journals and case related information. Compose and generate notices to clients when documents received is nonconforming according to court rules. Summarize and balance account information or transaction details. Write case notes and draft other case. Answer and explain judiciary policies and procedures to customers; answer questions from the various divisions on payments and/or documents filed through finance.
The New Jersey Judiciary - Essex Vicinage is seeking self-starters interested in performing a variety of clerical, administrative, and other support functions in connection with proceedings instituted before courts or programs administered under the supervision of the courts, in support of the business operations of such courts, and as contact representatives for clients and customers or users of the services provided by the New Jersey Courts.
Applicants to this positing may be considered for openings in various divisions, such as Civil, Criminal, Family, Probation, Finance and Operations.
REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
NOTE: Submission of a cover letter is preferred but not required.
Example of Duties
Duties May Include But Are Not Limited To
- Answer inquiries from the public concerning fee intake
- Explain intake related judiciary policies and procedures to external and internal clients for proper fee receipt
- Refer clients to the appropriate division, individual and/or agency to address clients' needs
- Collect fees and costs as directed by the court for intake at central fee office and resulting from incoming mail
- Accurately enter and/or modify fees, batches and cash transactions into appropriate division fee subsystems such as NJKiDS, CAPS, ACMS and CABS
- Reviewing submitted documentation for accuracy, completeness, conformity and appropriate fee receipt
- Balancing of fund account intakes for end of day reconciliations
- Maintaining Excel spreadsheets and other ledger records according to general accounting principles.
- Consulting with co-workers and supervisory staff regarding guidelines, policies and procedures
- Attending appropriate training and cross-training sessions
- Participating in staff meetings.
- Composing routine and non-routine correspondence.
- Performs related duties as required.
Qualifications
Open to employees of the State of New Jersey Judiciary ONLY who have successfully completed the Working Test Period in the following career (classified) titles:
Advancement
Judiciary Clerk 2
Judiciary Clerk 2 Bilingual
Judiciary Account Clerk 1
Judiciary Account Clerk 1 Bilingual
Lateral Reassignment
Judiciary Account Clerk 2
Judiciary Account Clerk 2 Bilingual
Judiciary Clerk 3
Judiciary Clerk 3 Bilingual
Eligibility for Advancement: Eligibility is based upon the applicants having achieved all the competencies for advancement to Judiciary Clerk 3 as listed on the Career Progression Eligibility Form for this title. Applicants for advancement to the Judiciary Clerk 3 title are not required to take a New Jersey Civil Service Commission promotional examination.
Supplemental Information
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
- Minimum Salary Note: For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
- Maximum Salary Note: Maximum Salary A is for Judiciary employees hired prior to August 21, 2014 and Maximum Salary B is for newly hired individuals or Judiciary employees hired on or after August 21, 2014.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-855-524-5627 (toll free call)
Monday through Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST)
Salary : $47,484 - $71,916