Registrar/Database Administrator

GENERAL DESCRIPTION

The Registrar/Database Administrator is responsible for managing all aspects of student information systems at New Horizons Regional Education Centers (NHREC), including PowerSchool oversight, student records management, state reporting, transcript processing, and academic data reporting. The position also leads student registration and recruitment coordination in collaboration with all public high schools in the seven partner school divisions, school counselors, and parents.

This position will start November 2025.

PRIMARY RESPONSIBILITIES

• Serve as NHREC’s primary liaison for PowerSchool; manage implementation, updates, and user training.
• Maintain accurate student records, including grades, demographics, attendance, test scores, immunizations, and transcripts.
• Coordinate student recruitment and registration for Career and Technical Education (CTE) and Governor’s School programs.
• Report quarterly, semester, and final student grades to all public high schools in the seven partner school divisions.
• Prepare and distribute student achievement and statistical reports for internal use and state agencies.
• Provide disaggregated data to support school improvement efforts.
• Coordinate with high school counselors, NHREC faculty, and parents to support enrollment and student success.
• Train faculty and staff on PowerSchool and student data procedures.
• Oversee the collection and reporting of CTE Student Completer Survey data.
• Design and generate reports to meet administrative and programmatic needs.
• Maintain student records and issue certified transcripts for current and former students.
• Monitor and manage the NHREC records room and Single Sign-On for Web Systems (SSWS).
• Model nondiscriminatory practices in all activities.
• Perform related duties as assigned

MINIMUM QUALIFICATIONS

Bachelor’s degree from an accredited institution is required. Five years of experience working in a school division with student information systems is preferred. Excellent working knowledge of Microsoft Excel is required. Valid Virginia driver’s license.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Strong knowledge of student registration, scheduling, and information systems, especially PowerSchool.
• Proficiency in data management, reporting, and records retention protocols.
• Excellent communication and organizational skills.
• Excellent working knowledge of Microsoft Excel.
• Ability to establish positive working relationships with students, families, school personnel, and staff.
• Competence in designing and delivering training for staff on student information systems.
• Strong analytical skills for data compilation and reporting.
• Familiarity with educational practices, FERPA regulations, and public school procedures