Fiscal Manager, Independent Contractor

NEW HORIZONS CRISIS CENTER (NHCC) IS AN EQUAL OPPORTUNITY EMPLOYER AND EQUAL OPPORTUNITY PROVIDER. Equal Employment Opportunity Statement It is the policy of New Horizons Crisis Center (NHCC) to provide equal employment opportunity for all, without discrimination on the basis of ancestry, family or medical care leave, gender identity or expression, genetic information, medical condition, political affiliation, protected veteran status, race, color, creed, religion, national origin, sex (including pregnancy), marital status, status with regard to public assistance, disability, sexual orientation, familial status, age, or any other characteristic protected by applicable laws, regulations, and ordinances. POSTING STARTING WAGE: $25.00 - $35.00 Per Hour (Negotiable) - Depending on education, knowledge, experience, and skills. To apply, please submit your letter of interest, resume, and completed NHCC application (https://www.newhorizonscrisiscenter.org/pdf/NHCC-Employment-Application.pdf) - all three of the requested items are required in order to be processed as an application - to NHCC s Executive Director. Position open until filled. Your application can be submitted by mail or in person (349 West Main St., Suite 3, Marshall, MN 56258) or e-mail ( carrieb@nhccmn.com ). People of color and people representing underserved communities are encouraged to apply. New Horizons Crisis Center Job Description POSITION TITLE: Fiscal Manager POSITION CLASSIFICATION: Independent Contractor (Approximately 20 - 25 hours monthly / 7 hours biweekly) SALARY CLASSIFICATION: Non-exempt SUPERVISOR: Executive Director POSITIONS SUPERVISED: None BENEFITS INCLUDE: NA / Independent Contractor Position POSITION PRIMARY PURPOSE: The Fiscal Manager provides administrative support to the Executive Director in the financial, business and program operations of New Horizons Crisis Center ( NHCC ). ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: ? Responsible for processing, reviewing and recording the following in the NHCC general ledger and grant accounting activities: a) cash receipts, deposits and bank transfers; b) payroll transactions, including payment of payroll liabilities and tax deposits; c) accounts payable, expense reimbursements and cash disbursements; d) preparation and entry of necessary general journal entries; e) preparation of monthly bank account reconciliations; f) preparation of the balance sheet and revenue/expenditures vs. budget financial reports; and f) preparation of monthly and quarterly grant reports, if applicable or requested by the Executive Director. ? Prepares and processes the NHCC biweekly payroll: a) prints and distributes payroll checks; b) makes tax withholding and Roth IRA or Tax-Deferred Annuity payments to various governmental agencies and retirement companies; and c) maintains employee PTO accrual records. ? Prepares quarterly payroll tax and wage reports: a) IRS Form 941s; b) State of Minnesota Department of Revenue MW-1 Employer s Quarterly Withholding Return; c) State of Minnesota Department of Economic Security Employer s Quarterly Wage Report; d) Quarterly Expense/Cost Allocations, including the allocation of expenses to individuals programs and administrative expenses to individual programs; and e) preparation of quarterly grant reports if applicable or requested by the Executive Director. ? Assistance with the preparation of annual payroll tax and wage reports: a) IRS Forms W- 2; b) IRS Form W-3; c) State of Minnesota Department of Revenue MW-6 Year- End Withholding Return/Reconciliation; d) IRS Forms 1099 Miscellaneous Income; and e) IRS Forms 1096 Annual Summary of Transmittal of U.S. Information Returns. ? Assistance with the Annual Audit, including but not limited to: a) responsible for preparation and solicitation of auditor Request for Proposals, as requested; b) prepares fiscal year-end adjusting entries; c) prepares fiscal year-end financial reports; and d) assists auditor during fieldwork ? Provides fiscal s pport to the Executive Director: a) participates in fiscal year budgeting process, which includes assistance with planning the annual operating budget; b) assists with preparation of annual grant applications and reports; c) responsible for preparing and entering grant budgets; d) completes non-routine correspondence regarding accounting/financial data or transactions; and e) provides additional service at the request by the Executive Director and/or Board of Directors. ? Files materials and maintains the NHCC administrative filing system. ? Prepares forms, reports and schedules for the Executive Director when necessary. ? Informs the Executive Director of potential problems noticed. ? Ensures all NHCC accounting and funding is in compliance with state and federal requirements. ? Responsible for internal fiscal controls to assure integrity, accountability and safety of the fiscal system. ? Contributes to a positive work attitude by working cooperatively with others and conducting oneself as a team player. ? Maintains client confidentiality and reporting criteria as defined by law. ? Performs related work as apparent or assigned. OTHER RESPONSIBILITIES: Performs other duties and assumes additional responsibilities as directed by the Executive Director to ensure efficient operations.