What are the responsibilities and job description for the Special Projects Coordinator position at New Horizons Community Charter School?
JOB GOAL:
Perform difficult secretarial and clerical duties entailing a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the office.
PERFORMANCE RESPONSIBILITIES:
- Receives and routes incoming calls and correspondence.
- Screens calls and inquiries that involve sensitive topics.
- Personally handles calls involving confidential or sensitive topics.
- Accommodates the caller’s concerns without referring callers unnecessarily to the administrator.
- Performs usual office routines, plus assembles confidential material according to instrctions, prepares summaries of confidential documents, and maintains confidential files.
- Types correspondences, notices and reports, and verifies the accuracy of the work done. Maintains confidentiality of sensitive correspondence.
- Maintains a well-organized up-to-date filing system.
- Maintains confidentiality of records and information.
- Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
- Arranges meetings, prepares agendas, takes clear notes and handles follow-up activities as necessary. Makes sure the administrator has any necessary back-up materials needed.
- Prepares minutes when assigned.
- Assists, logs in, and directs visitors to the schools. Schedules appointments including meetings and job interviews in a manner that protects confidentiality of visitors and applicants.
- Maintains confidentiality as required and appropriate. Maintains highly confidential records and files, ensuring that the material is properly marked, secured and accessible for immediate use by administrators.
- Coordinates travel arrangements as assigned.
- Assists the Chief School Administrator in compiling data and preparing reports required by law, administrative code and board policy.
- Maintains the confidentiality of source data and confidential records that are summarized and assembled into the final report.
- Performs specialized and confidential assignments as required, including other tasks related to the efficient operation of the office as assigned.
Job Type: Full-time
Pay: $45,000.00 - $60,000.00 per year
Work Location: In person
Salary : $45,000 - $60,000