What are the responsibilities and job description for the Courier / Distribution / Receiving Clerk position at New Horizon Health Center?
JOB DESCRIPTION
FUNCTIONAL TITLE: Courier I Distribution I Receiving Clerk
REPORTS TO: Purchasing Manager
JOB CATEGORY II: Tasks that involve some exposure to blood, body fluids
or tissues. Category I tasks are not a condition for employment.
GENERAL DESCRIPTION
The Courier I Distribution I Receiving Clerk (CDRC) is selected by and reports to the Purchasing Manager. Under general supervision, the CDRC, Will distribute, receive, store, issues materials, supplies and equipment, Will assist in taking inventories and compiles stock records. Inspects items for damages or defects, verifies accuracy of shipment and records and reports discrepancies or damages. The CDRC forwards the packing slips to Purchasing Clerk, and will assist in entering receipts and Stock Transfers in the system so that an accurate inventory is maintained. The CDRC will assist the PC in office duties (typing PO's, filing) The CDRC fills requisitions and delivers them to the requesting departments. Under the supervision of the Purchasing Manager, Will assist in physical account of stock/inventory with assistance from the (SRCC) on a monthly basis. Maintains the storeroom in an orderly manner. The CDRC serves as a courier I distributor. Performs other duties as required to achieve organizational goals and program objectives.
The CDRC functions as a member of a collaborative health care team to create and maintain a Patient Centered Medical Home where emphasis is on excellent communication; support of the patient is provided and tracked in a culturally competent, behaviorally enhanced setting supported by information technology.
Due to the nature of NHHC , it may be required for employees to work extended hours or other variations of the usual shift to ensure adequate care of patients and to maintain services to the community.
CRITICAL JOB ELEMENTS/PERFORMANCE STANDARDS
I. Must be professional in dealing with patients and the public via personal and telephone contacts. Demonstrate positive attitude towards patients with good eye contact, pleasant voice, attentive and responsive to their needs.
II. Receives medical/office supplies and equipment promptly to assure correctness and completeness of items received.
1. Receives supplies/equipment and compares/reconciles items and quantities received against the receiving copy of the purchase order and packing slip.
2. Inspects the items for damage/defects and records discrepancies and shortages on both documents.
3. Alerts the SRCC of any damages at the point of delivery if possible so the SRCC contact the vendor regarding discrepancies and/or shortages.
III. Will assist in entering receipts in the computer so that increase/decrease inventory is maintained on a perpetual basis:
1. From the receiving copy of the purchase order, enters receipts in the computer.
2. Obtains a copy of the packing slip and forwards all originals to Purchasing clerk for verification/distribution
3. If prices are in agreement, submits reconciled receiving report for approval to the Finance Director before posting receipts to inventory.
4. Prints: Inventory receiving reports immediately after posting; stock status reports on a weekly basis (unless otherwise requested); back order status reports on a weekly basis.
5. Stock Transfers are entered and posted on a daily basis.
IV. Filling Stock Transfers/Purchase Requisitions
1. Fills the stock requisitions/purchase requisitions according to date needed and priority.
2. Delivers merchandise to the requesting department.
3. Follows up with requesting department/supervisor on back orders.
4. Keeps the supply room D105 fully stocked with janitorial supplies readily available for housekeeping attendants.
V. Will assist in Periodic Inventory
1. Tags equipment and records the necessary information on the fixed asset log for internal control purposes and for the safeguarding of the asset.
2. Tags major and minor capital items with assigned tag numbers upon receipt of the item.
3. Enters the description, asset number, model & serial number (if applicable), location, date of purchase, Purchase Order #, vendor name, and cost in the fixed asset log takes a picture of asset tag and item.
4. Provides the Purchasing Manager with a copy of the completed log at the end of the fiscal year to be submitted to the Finance Dept.
VI. Establishes, maintains and periodically revises the Purchasing Departments pending and completed files so that the information is current, organized and easily accessible.
VII. Maintains the stockroom in a neat and organized manner so that aisles and exits are not blocked. Warehouse must be maintained as clean and neat and dust free.
1. Supplies received must be checked off the receiving copy and stocked in their respective place the same day.
VIII. Serves as a courier I distributor within other clinic satellites or other agencies, carefully handling of specimens and sensitive information in a timely manner on a daily basis.
IX. Must maintain confidentiality at all times according to Center policies and HIPAA rules.
X. Performs other duties as required.
XI. Must abide by dress code policy in order to maintain a professional and neat appearance. (For details see Employee Handbook dress code policy).
XII. Abides by the regulations, protocols and policies as indicated in the NHHC.
XIII. Employee Handbook, Safety policies and the Code of Conduct.
XIV. Participates in the Health Center's Performance Improvement Program.
XV. Travel when necessary to meet operational needs.