What are the responsibilities and job description for the Executive Assistant position at New Hampshire Public Defender?
Description
The Executive Assistant provides confidential, expansive, high-level administrative support to the Directors of New Hampshire Public Defender.
Key Responsibilities
- Provide administrative support to all directors: calendar out of office days, appointments and meetings, take meeting minutes, and prepare reports/materials as requested.
- Maintain the homicide files of the public defender, including storage and tracking.
- Maintain ineffective assistance of counsel and and ADO spreadsheets.
- Coordinate inventory of company property and file culling projects state-wide.
- Assist in organizing transport for NHPD clients to OFE and treatment facilities.
- Coordinate trial or case related travel itineraries.
- Provide support for company trainings and events.
- Provide phone or other support to trial offices as requested.
- Conduct office supply orders.
Requirements
Education and Experience
- High school diploma or GED required; secondary education in administrative or legal field is highly desired.
- Minimum of two (2) years of administrative or relevant experience required.
Knowledge, Skills & Abilities
• Positive and professional demeanor.
• Ability to work independently, using judgment and initiative, and the flexibility to work on multiple projects simultaneously.
• Superior technical skills in the Microsoft suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to work effectively as part of a team.
• Ability to maintain confidentiality.
Physical Requirements
Physical requirements include retrieving and distributing files, written documents, or office supplies weighing up to 30 pounds; retrieving and replacing objects from shelves up to eight feet high; sitting and keyboarding for extended periods of time.
Benefits
• Holidays/PTO/Sick Time
• State of NH Health and Dental Insurance
• Vision Insurance
• Life/Disability Insurance
• 403(b) Retirement Account
This is an hourly, non-exempt position. A full time work week for NHPD is 37.5 hours.
Salary : $21 - $29