What are the responsibilities and job description for the Project Manager, Production - Donut Studios position at New Engen?
WHY DONUT STUDIOS?
At New Engen, we help brands grow, not just bigger, but smarter. We’re a digital marketing agency that drives meaningful impact across the entire customer journey by integrating media, creative, analytics, influencer, and retail strategies into performance-driven campaigns.
Donut Studios is our in-house creative studio, purpose-built to craft high-performing, platform-native, and digital content for the world’s most ambitious brands. As a key part of New Engen’s suite of specialized solutions, alongside offerings like the Acorn Creator Suite and Grapevine.ai - Donut Studios helps unlock breakthrough creative that drives results, fast.
We’re a collaborative group of strategists, content creators, copywriters, editors, designers, account managers, and more who are all in on helping brands, and each other, thrive. We work hard, stay humble, and build with purpose.
What You’ll Do
Own Production Scheduling and Resource Planning
Manage production calendars and resource allocation across producers and PAs, balancing workloads and tracking team bandwidth. Ensure projects are staffed effectively and schedules are maintained with accuracy across all active productions, setting teams up for smooth and efficient execution.
Build and Optimize Production Workflows
Design and implement scheduling systems and processes that improve efficiency, reduce conflicts, and streamline production timelines. Continuously identify opportunities to refine workflows and enhance how the production team operates.
Translate Creative Needs into Production Plans
Turn creative concepts and client requirements into detailed, actionable production schedules. Account for logistics such as locations, crew availability, equipment needs, and vendor coordination to ensure seamless execution from planning through shoot.
Coordinate Cross-Functional Production Efforts
Act as the central point of coordination for production activities, partnering with internal teams to ensure shoots are properly scheduled, resourced, and documented. Maintain alignment across stakeholders and keep communication flowing throughout the production lifecycle.
Manage Tools, Systems, and Data Accuracy
Maintain synchronization across platforms like Asana, Airtable, Slack, and Google Calendar to ensure production data is accurate, up-to-date, and accessible. Support visibility into timelines, deliverables, and team capacity across all projects.
Proactively Identify and Solve Operational Challenges
Monitor team bandwidth and flag potential conflicts, overallocations, or resource gaps before they impact delivery. Identify inefficiencies and implement solutions that improve overall production performance and team effectiveness.
Track Production Finances and Inventory
Support financial tracking across production, including expenses, invoices, and vendor payments. Maintain accurate inventory records for products, props, and equipment, coordinating stock and availability across teams.
What You’ll Need
Core Project Manager Experience & Skills
The range is applicable for the labor market where the role is intended to be hired. Final base salary is directly related to each candidates' qualifications and experience uniquely.
New Engen is proud to have offices in Seattle, New York, and Northwest Arkansas, each one anchoring teams that drive creativity, collaboration, and culture. But great work isn’t limited to those zip codes. We also support a distributed team of remote employees across the country, giving people the flexibility to do their best work wherever they are.
We currently hire full-time employees in the following states: Arkansas, California, Colorado, Florida, Georgia, Illinois, Michigan, Missouri, Nevada, New Jersey, New York, North Carolina, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Washington, and Wisconsin
Let’s Build What’s Next Together - If you’re passionate about media and eager to make a meaningful impact with a team that’s all in, we’d love to hear from you.
Important Notice About Job Openings
Please be aware of fraudulent job postings, consulting engagements, solicitations, or employment offers from suspicious sources. These attempts are often designed to steal your personal information or trick you into paying fees for recruitment or training services.
New Engen does NOT charge any application, processing, or training fees at any stage of the recruitment or hiring process.
All legitimate job openings will be posted directly on our careers page, and all communication about these roles will come exclusively from Recruitment outreach, conducted via email through our ATS, JazzHR, and never through unsolicited text messages or the @newengen.online domain.
If you have any concerns about the authenticity of any message claiming to be from New Engen, please contact us immediately at [email protected] before taking any further action.
We take your security seriously and are here to support you, ensuring your job search is a safe, positive experience.
At New Engen, we help brands grow, not just bigger, but smarter. We’re a digital marketing agency that drives meaningful impact across the entire customer journey by integrating media, creative, analytics, influencer, and retail strategies into performance-driven campaigns.
Donut Studios is our in-house creative studio, purpose-built to craft high-performing, platform-native, and digital content for the world’s most ambitious brands. As a key part of New Engen’s suite of specialized solutions, alongside offerings like the Acorn Creator Suite and Grapevine.ai - Donut Studios helps unlock breakthrough creative that drives results, fast.
We’re a collaborative group of strategists, content creators, copywriters, editors, designers, account managers, and more who are all in on helping brands, and each other, thrive. We work hard, stay humble, and build with purpose.
What You’ll Do
Own Production Scheduling and Resource Planning
Manage production calendars and resource allocation across producers and PAs, balancing workloads and tracking team bandwidth. Ensure projects are staffed effectively and schedules are maintained with accuracy across all active productions, setting teams up for smooth and efficient execution.
Build and Optimize Production Workflows
Design and implement scheduling systems and processes that improve efficiency, reduce conflicts, and streamline production timelines. Continuously identify opportunities to refine workflows and enhance how the production team operates.
Translate Creative Needs into Production Plans
Turn creative concepts and client requirements into detailed, actionable production schedules. Account for logistics such as locations, crew availability, equipment needs, and vendor coordination to ensure seamless execution from planning through shoot.
Coordinate Cross-Functional Production Efforts
Act as the central point of coordination for production activities, partnering with internal teams to ensure shoots are properly scheduled, resourced, and documented. Maintain alignment across stakeholders and keep communication flowing throughout the production lifecycle.
Manage Tools, Systems, and Data Accuracy
Maintain synchronization across platforms like Asana, Airtable, Slack, and Google Calendar to ensure production data is accurate, up-to-date, and accessible. Support visibility into timelines, deliverables, and team capacity across all projects.
Proactively Identify and Solve Operational Challenges
Monitor team bandwidth and flag potential conflicts, overallocations, or resource gaps before they impact delivery. Identify inefficiencies and implement solutions that improve overall production performance and team effectiveness.
Track Production Finances and Inventory
Support financial tracking across production, including expenses, invoices, and vendor payments. Maintain accurate inventory records for products, props, and equipment, coordinating stock and availability across teams.
What You’ll Need
Core Project Manager Experience & Skills
- 3 years of proven project management experience, preferably in a fast-paced, deadline-driven environment
- Strong proficiency with project management tools, specifically Asana, and competence with Slack, Google Suite, Airtable, and similar platforms
- Excellent organizational and time management skills with the ability to balance multiple projects and priorities simultaneously
- Strong problem-solving skills with the ability to proactively identify and address operational barriers
- Excellent communication and collaboration skills for working across creative and operational teams
- 2 years of exposure to film/content production, creative operations, or production logistics (directly applicable) OR
- Adjacent background such as Assistant Director, Executive Assistant, Production Department, or similar transferrable skillsets
- Foundational understanding of production workflows, scheduling principles, crew coordination, and logistics
- Familiarity with vendor coordination, equipment rentals, and production logistics a plus
- Proactive, solutions-oriented mindset with the ability to identify potential setbacks in a fast-paced environment
- Growth-focused approach to learning and improving processes
- Ability to adapt quickly to changing priorities and thrive in a dynamic work environment
- Strong attention to detail with excellent documentation and communication practices
- Medical, Dental, Vision, Short/Long-Term Disability, Life/AD&D
- 401k - Employer match
- HSA - Employer contributes
- Flexible Vacation & PTO plan
- Paid Maternity / Paternity
- Paid Holidays
- Remote/Flex day schedule
- Laid back office environment
- The coolest team ;)
- Fun company events & off-sites
The range is applicable for the labor market where the role is intended to be hired. Final base salary is directly related to each candidates' qualifications and experience uniquely.
New Engen is proud to have offices in Seattle, New York, and Northwest Arkansas, each one anchoring teams that drive creativity, collaboration, and culture. But great work isn’t limited to those zip codes. We also support a distributed team of remote employees across the country, giving people the flexibility to do their best work wherever they are.
We currently hire full-time employees in the following states: Arkansas, California, Colorado, Florida, Georgia, Illinois, Michigan, Missouri, Nevada, New Jersey, New York, North Carolina, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Washington, and Wisconsin
Let’s Build What’s Next Together - If you’re passionate about media and eager to make a meaningful impact with a team that’s all in, we’d love to hear from you.
Important Notice About Job Openings
Please be aware of fraudulent job postings, consulting engagements, solicitations, or employment offers from suspicious sources. These attempts are often designed to steal your personal information or trick you into paying fees for recruitment or training services.
New Engen does NOT charge any application, processing, or training fees at any stage of the recruitment or hiring process.
All legitimate job openings will be posted directly on our careers page, and all communication about these roles will come exclusively from Recruitment outreach, conducted via email through our ATS, JazzHR, and never through unsolicited text messages or the @newengen.online domain.
If you have any concerns about the authenticity of any message claiming to be from New Engen, please contact us immediately at [email protected] before taking any further action.
We take your security seriously and are here to support you, ensuring your job search is a safe, positive experience.
Salary : $60,000 - $70,000