Executive Assistant and Scheduler to the Mayor

Deliverable to residents:

The Executive Assistant to the Mayor serves as a key member of the Mayor's Office, ensuring that the Mayor's time, communications, and priorities are managed efficiently and strategically in service to the people of New Orleans. The Executive Assistant provides high-level administrative, scheduling, and logistical support to the Mayor, ensuring that the Mayor's schedule, briefings, correspondence, and public engagements align with her strategic priorities and that daily operations within the Office of the Mayor run smoothly, efficiently, and transparently.

Key Responsibilities:

• Manage the Mayor's calendar to reflect her highest priorities, ensuring time is allocated efficiently across executive responsibilities, public engagements, and constituent relations. Proactively identify conflicts, opportunities, and alignment with city initiatives
• Work closely with the leaders in the Mayor's office to ensure the Mayor receives clear, accurate, and comprehensive briefings for meetings, events, and decision points. Coordinate across departments and agencies to gather information, talking points, and materials
• Represent the Mayor's Office with professionalism, discretion, and responsiveness
• Oversee scheduling requests and serve as the point of contact with external and internal stakeholders
• Coordinate logistics for Mayoral events, travel, and meetings, including arrangements for visiting dignitaries and delegations. Anticipate needs, manage onsite execution, and ensure smooth experiences for all participants
  
  

Requirements

• 3-5 years of progressively responsible administrative or executive support experience
• Bachelor's degree in related field preferred
• Strong organizational and time-management skills; ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent written and verbal communication skills; ability to represent the Mayor's Office with professionalism and discretion
• High emotional intelligence, judgment, and integrity in handling confidential information
• Proficiency in office software, scheduling systems, and digital communication platforms
• Availability to work flexible hours, including evenings and weekends, as required by the Mayor's schedule
  
  

Benefits

Benefits information will be available in the future.