Billing Coordinator

Billing Coordinator

Hybrid (2–3 Days Onsite)

One of our clients is seeking a Billing Coordinator to join their growing team. This role is ideal for someone who thrives in a fast‑paced, detail‑driven environment, enjoys working with customers, and takes pride in accuracy, follow‑through, and collaboration.

What You’ll Do

• Prepare, process, and send accurate customer invoices using ServiceTitan
• Process and post customer payments to accounts
• Support progress billing, job costing, and AIA (G702/G703) billing when applicable
• Monitor customer accounts for non‑payment or delayed payment and follow up as needed
• Reconcile billing discrepancies and resolve issues in a timely manner
• Conduct account reconciliations and ensure accuracy of accounts receivable records
• Generate accounts receivable and billing‑related financial reports
• Communicate with customers to address billing questions and resolve payment issues professionally
• Collaborate closely with internal accounting and operations teams to support month‑end close and workflow efficiency
• Serve as payroll backup, assisting with payroll processing as needed to ensure employees are paid accurately and on time
• Assist with special projects and ad‑hoc initiatives as assigned

What We’re Looking For

• 2 years of experience in billing, accounts receivable, or accounting support
• Required: Hands‑on experience using ServiceTitan
• Preferred: Experience with AIA construction billing (G702/G703)
• Strong attention to detail and ability to manage multiple priorities across systems
• Clear, professional communication skills — written and verbal
• Proactive, team‑oriented mindset with a problem‑solving approach
• Ability to work onsite 2–3 days per week in the Greater Philadelphia area

Why This Opportunity

• Join a collaborative, growth‑focused team
• Work in a role with meaningful ownership and visibility
• Opportunity to support a well‑established billing and accounting function
• Competitive compensation and benefits