What are the responsibilities and job description for the Director, Events position at New College of Florida?
The Director of Events oversees strategic internal and external event planning and execution, managing budgets, staff, and vendor relationships to support institutional goals like brand enhancement, community engagement, and fundraising.
Key responsibilities include leading a team, coordinating logistics for high-profile events like graduations and conferences, marketing campus facilities for external rentals, ensuring compliance with university and State policies, and analyzing event effectiveness to drive continuous improvement.Strategic Planning:
Develop and implement the overall strategy for university events, ensuring alignment with institutional goals and objectives
Team Leadership:
Lead, manage, and develop a team of event professionals and student staff to ensure high-quality, professional event execution
Event Logistics:
Oversee all logistical aspects of events, including venue selection, agenda planning, food and beverage, staffing, and day-of on-site coordination
Budget Management:
Manage event budgets, track expenditures, and explore opportunities to maximize revenue from events and facility rentals by updating our pricing and vendor agreements annually to adjust for market conditions.
Marketing and Promotion:
Develop marketing plans to attract external clients and secure business for campus facilities and by ensuring our marketing brochures and website are kept current.
Vendor and Stakeholder Relations:
Manage relationships with vendors, negotiating contracts and ensuring excellent service to clients and guests
Compliance:
Ensure that all events comply with university policies, regulations, and legal requirements
Performance Evaluation:
Review, analyze, and evaluate the effectiveness of events, making recommendations for improvements
Types of Events Managed
Other duties as assigned
Key responsibilities include leading a team, coordinating logistics for high-profile events like graduations and conferences, marketing campus facilities for external rentals, ensuring compliance with university and State policies, and analyzing event effectiveness to drive continuous improvement.Strategic Planning:
Develop and implement the overall strategy for university events, ensuring alignment with institutional goals and objectives
Team Leadership:
Lead, manage, and develop a team of event professionals and student staff to ensure high-quality, professional event execution
Event Logistics:
Oversee all logistical aspects of events, including venue selection, agenda planning, food and beverage, staffing, and day-of on-site coordination
Budget Management:
Manage event budgets, track expenditures, and explore opportunities to maximize revenue from events and facility rentals by updating our pricing and vendor agreements annually to adjust for market conditions.
Marketing and Promotion:
Develop marketing plans to attract external clients and secure business for campus facilities and by ensuring our marketing brochures and website are kept current.
Vendor and Stakeholder Relations:
Manage relationships with vendors, negotiating contracts and ensuring excellent service to clients and guests
Compliance:
Ensure that all events comply with university policies, regulations, and legal requirements
Performance Evaluation:
Review, analyze, and evaluate the effectiveness of events, making recommendations for improvements
Types of Events Managed
Signature University events:
High-profile events such as graduations, public lectures, award ceremonies, and opening/open days
Internal Events:
Events supporting various academic and non-academic initiatives and campus-wide activities
External Events:
Weddings, conferences, workshops, athletic camps, and other events hosted by external organizations and marketed for campus use
Other duties as assigned
- Experience in event planning and management, often with a focus on large-scale, high-profile events
- Strong financial management and negotiation skills
- Excellent leadership, communication, and customer service skills
- Ability to manage multiple projects, work collaboratively, and meet deadlines
Salary : $65,000 - $70,000