What are the responsibilities and job description for the Director, Events position at New College of Florida?
The Director of Events oversees strategic internal and external event planning and execution, managing budgets, staff, and vendor relationships to support institutional goals like brand enhancement, community engagement, and fundraising.
Responsibilities
Key responsibilities include leading a team, coordinating logistics for high-profile events like graduations and conferences, marketing campus facilities for external rentals, ensuring compliance with university and State policies, and analyzing event effectiveness to drive continuous improvement.,Strategic Planning:
Develop and implement the overall strategy for university events, ensuring alignment with institutional goals and objectives.
Team Leadership
Lead, manage, and develop a team of event professionals and student staff to ensure high-quality, professional event execution.
Event Logistics
Oversee all logistical aspects of events, including venue selection, agenda planning, food and beverage, staffing, and day-of on-site coordination.
Budget Management
Manage event budgets, track expenditures, and explore opportunities to maximize revenue from events and facility rentals.
Marketing And Promotion
Develop marketing plans to attract external clients and secure business for campus facilities and events.
Vendor And Stakeholder Relations
Manage relationships with vendors, negotiating contracts and ensuring excellent service to clients and guests.
Compliance
Ensure that all events comply with university policies, regulations, and legal requirements.
Performance Evaluation
Review, analyze, and evaluate the effectiveness of events, making recommendations for improvements.
Types of Events Managed
Signature University Events
High-profile events such as graduations, public lectures, award ceremonies, and opening/open days.
Internal Events
Events supporting various academic and non-academic initiatives and campus-wide activities.
External Events
Weddings, conferences, workshops, athletic camps, and other events hosted by external organizations and marketed for campus use.
Other duties as assigned.,Bachelor’s degree in a related field.
Experience in event planning and management, often with a focus on large-scale, high-profile events.
Strong financial management and negotiation skills.
Excellent leadership, communication, and customer service skills.
Ability to manage multiple projects, work collaboratively, and meet deadlines.
Responsibilities
Key responsibilities include leading a team, coordinating logistics for high-profile events like graduations and conferences, marketing campus facilities for external rentals, ensuring compliance with university and State policies, and analyzing event effectiveness to drive continuous improvement.,Strategic Planning:
Develop and implement the overall strategy for university events, ensuring alignment with institutional goals and objectives.
Team Leadership
Lead, manage, and develop a team of event professionals and student staff to ensure high-quality, professional event execution.
Event Logistics
Oversee all logistical aspects of events, including venue selection, agenda planning, food and beverage, staffing, and day-of on-site coordination.
Budget Management
Manage event budgets, track expenditures, and explore opportunities to maximize revenue from events and facility rentals.
Marketing And Promotion
Develop marketing plans to attract external clients and secure business for campus facilities and events.
Vendor And Stakeholder Relations
Manage relationships with vendors, negotiating contracts and ensuring excellent service to clients and guests.
Compliance
Ensure that all events comply with university policies, regulations, and legal requirements.
Performance Evaluation
Review, analyze, and evaluate the effectiveness of events, making recommendations for improvements.
Types of Events Managed
Signature University Events
High-profile events such as graduations, public lectures, award ceremonies, and opening/open days.
Internal Events
Events supporting various academic and non-academic initiatives and campus-wide activities.
External Events
Weddings, conferences, workshops, athletic camps, and other events hosted by external organizations and marketed for campus use.
Other duties as assigned.,Bachelor’s degree in a related field.
Experience in event planning and management, often with a focus on large-scale, high-profile events.
Strong financial management and negotiation skills.
Excellent leadership, communication, and customer service skills.
Ability to manage multiple projects, work collaboratively, and meet deadlines.