Transportation Administrative Assistant

SUMMARY OF POSITION:

Assist with overall administrative functions in the Transportation Office.

SCHEDULE: 12 Months, Mon - Fri 12:45 - 4:45 PM EST, Start Date: ASAP

BENEFITS: Paid Holidays (10 annually), Paid Sick/Personal Days, Access to Recreational Facilities

MINIMUM QUALIFICATIONS:

• High school graduate
• Proficient in basic office applications such as Microsoft Office Suite and/or Google Workspace
• Processing, spreadsheets, and data entry
• Must be organized prompt, positive
• Possess good bookkeeping skills
• Possess office machine skills
• Possess good communication skills
• Pleasant and able to deal positively with the public
• Excellent work ethic

KEY RESPONSIBILITIES AND DUTIES

• Maintain supply inventory used, needed and purchase order processing.
• Prepare, file, and manage written correspondence related to transportation requests.
• Handle all written correspondence from staff for transportation requests.
• Prepare confidential materials related to routes, student information, or staff documentation.
• Operate copying equipment, radio system, fax machine and computer as needed.
• Sort and distribute mail daily.
• Communication about drivers attendance/routes directly only with the transportation director.
• Record, track, and update transportation data as directed.
• Maintain student records, transportation data transmittals, and PowerSchool transportation fields.
• Process Add/Drop reports and coordinate changes with the Transportation Director for route maintenance.
• Support scheduling and tracking of field trips, special transport needs, and staff requests.
• Assist with obtaining substitute bus drivers as needed.
• Track and log driver attendance and route coverage; communicate this information directly and only with the Transportation Director.
• Maintain logs for mileage, fuel usage, and basic bus maintenance documentation if assigned.
• Serve as the primary point of contact for transportation office inquiries.
• Communicate professionally with parents, staff, and community members.
• Maintain calendars, appointments, and meeting schedules for the Transportation Director.
• Assist with recording and filing incident reports, discipline referrals, and parent concerns.
• Work cooperatively with the Transportation Director, school staff, and all district departments.
• Support and adhere to district rules, regulations, and policies.
• Perform additional duties as assigned by the administration.

SKILLS

• Excellent organizational and problem-solving abilities.
• Effective communication and interpersonal skills.
• Technologically advanced and well versed.