2026-2027 Coordinator of State and Federal Programs

Primary Purpose:
Coordinate and oversee all federal, state, and compensatory programs for the district to ensure
alignment with district initiatives, student needs, and compliance requirements. Secure and
manage grant funding, collaborate with district staff and external partners, and ensure high-
quality program implementation through ongoing evaluation, fiscal oversight, and continuous
improvement.

Qualifications:
Education/Certification:
Master’s degree from accredited university 
Valid Texas teaching certificate
Special Knowledge/Skills:
Extensive knowledge of federal and state compensatory programs and grant compliance
requirements
Strong understanding of programmatic and fiscal compliance, including allowable uses of funds,
documentation, and reporting
Ability to interpret legislation, policy, and guidance from TEA and federal agencies
Knowledge of budgets and accounting principles related to grant management
Proficiency with Excel and database software
Ability to implement policy and monitor effective systems, processes, and procedures
Strong organizational, communication, and interpersonal skills
Ability to organize, coordinate, and evaluate districtwide programs
Experience:
Experience in federal, state, or special programs management, including grant administration and
compliance

Major Responsibilities and Duties:
Program Management:

1. Oversee the planning, development, implementation, and evaluation of all federal and
state compensatory programs to ensure alignment with district needs, initiatives, student
outcomes and the District Improvement Plan.  

2. Collaboratively work with other departments that use federal funding, inclusive of Perkins,
special education, migrant, immigrant, and English language acquisition on compliance
and budget assistance.
3. Evaluate federal and state legislation, projects, and programs for grant, entitlement, and
allocation opportunities relevant to the district including but not limited to Every Student 4.
Succeeds Act (ESSA) Federal Title I, II, III and IV Programs. 
4. Inform the superintendent and district leadership of the implications of current and
pending legislation and funding changes.
5. Lead the drafting, development, and submission of grant applications, program
narratives, goals, objectives, budgets, and required assurances.
6. Prepare and submit all standard and competitive grant applications and amendments to
the Texas Education Agency (TEA).
7. Evaluate and approve requests for programs and expenditures using federal or state
funds to ensure allowability, necessity, and compliance.
8. Conduct ongoing evaluation of all federal and state programs to ensure fidelity of
implementation, effectiveness, and compliance, and make necessary allowable
programmatic or fiscal amendments.
9. Serve as liaison between the district and state, federal, private non-profits (PNPs) and
community agencies on jointly funded projects.
10. Provide technical assistance and consultation to administrators, department
stakeholders, and community partners regarding federal and state program requirements
and implementation.
11. Establish and maintain written procedures and internal controls to ensure compliance
with federal and state grant requirements, including procurement, time and effort,
inventory management, and financial reporting.
12. Coordinate and support annual risk assessments and corrective actions related to federal
and state programs.

Budget and Inventory:

13. Actively seek additional grant funding opportunities, as deemed necessary, to support
district priorities and emerging needs.
14. Monitor grant-funded programs and expenditures to ensure compliance with federal and
state regulations, timelines, and reporting requirements.
15. Ensure fiscal integrity of all federal and state programs through oversight of budgets,
expenditures, and internal controls.
16. Compile budget projections and cost estimates based on documented program needs
and district priorities.
17. Maintain accurate and complete programmatic and financial records and submit required
reports to TEA and other funding agencies.
18. Ensure compliance with all applicable federal and state laws, TEA guidance, and local
board policy.
19. Ensure supplement, not supplant requirements are met and documented for all
applicable federal and state programs.

Communication:

20. Maintain effective, collaborative relationships with district staff, students, parents, and
community members.
21. Use effective communication skills to present complex programmatic and fiscal
information clearly and accurately to a variety of stakeholders.
22. Ensure staff understand roles, responsibilities, timelines, and compliance expectations
related to grant-funded programs.
23. Serve as the district’s primary point of contact for TEA monitoring visits, desk reviews,
and audits related to federal and state programs.

Professional Growth and Development:

24. Engage in ongoing professional learning to remain current on federal and state program
requirements and best practices.
25. Demonstrate leadership through involvement in professional organizations related to
federal and state education programs.
26. Conduct all responsibilities in a professional and ethical manner in accordance with
NBISD Standards of Conduct and the Texas Education Agency Code of Ethics.
Supervisory Responsibilities:
Support, supervision, and monitoring of federal and state funded staff.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and
peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional
reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress;
frequent prolonged and irregular hours.