What are the responsibilities and job description for the Accounts Payable Clerk position at New Braunfels Independent School District?
Primary Purpose:
Assist in the prompt and accurate payment of all expenses incurred by the district. Work under close supervision and follow established procedures to process purchase orders and invoices and maintain accounting records.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Proficiency in use of calculator and office machines
Ability to communicate effectively
Experience:
One year accounting experience at clerical level
Major Responsibilities and Duties:
Accounting
- Receive and process for payment all accounts payable invoices, requisitions, purchase orders, etc.
- Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
- Detect and resolve problems with incorrect orders, invoices, and shipments.
Data Entry
Records and Reports
Other
- Communicate current status of purchase orders and invoices to campus staff.
- Prepare correspondence using personal computer or typewriter.
- Receive incoming calls, answer questions, and direct calls to the proper party.
- Keep informed of and comply with state and district policies and regulations concerning primary job functions.
- Reconcile discrepancies with vendor and or staff.
Supervisory Responsibilities:
None.
Equipment Used:
Copier, calculator, computer, typewriter, and printer.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting : Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours ; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Occasional districtwide and statewide travel; frequent prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.