CRAVEN COUNTY SCHOOLS
Office Support II
Job Description

Position:  Office Support II
Reports to:  Principal, Office, Department or Division Supervisor
Terms of Employment: 12 months, full time
Pay Grade: 57
FLSA Status:  Non-exempt

NATURE OF WORK

An employee in this class performs a moderate variety of clerical duties which may be of a specialized nature, as in bookkeeping, and are usually in a relatively narrow program area. Detailed instructions or general guides of some variety are available as a reference to the employee. The employee is expected to resolve problems of medium difficulty with little assistance. Occasionally the employee may plan, develop, or revise procedures for non-complex work. Errors are generally found within the school system. Errors may be located only upon completion thereby, increasing costs through the need for multiple corrections. An employee in this position receives limited supervision.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

• Compiles data from a large variety of established sources.  Records a wide range of information requiring some computation.
• Operates a computer, selecting procedures and items to code and record. Codes transactions to the correct one of several possible funding sources. Maintains ledger sheets and current balance of several accounts.
• Determines individual allotment of materials/monies by prescribed procedures.   Prepares periodic statements of accounts by established practices or detailed instructions.
• Reviews material orders and recommends their approval or rejection to higher authority. Sets and maintains files for a moderate number of subjects.
• Files and retrieves information from an alphabetical, chronological or numerical filing system. Operates moderate variety of standard office equipment.
• Operates a calculator to perform a variety of operations including fractions, percentages and decimals. Types tabular materials, charts, and statistical materials from readily available example.
• Takes dictation at average speed. Transcribes from shorthand notes or tapes.
• Answers incoming phone lines and establishes needs of callers in order to refer them to the appropriate staff person for service.
• Gives out a variety of established information from one program area.
• Composes narrative materials giving readily available data and/or established information.

KNOWLEDGE, SKILLS AND ABILITIES

• Considerable knowledge of elementary arithmetic.
• Working knowledge and ability to use correct grammar, spelling and punctuation.
  Working knowledge of office practices.
• Working knowledge of basic bookkeeping. Working knowledge of basic computer operation. Some knowledge of basic accounting methods.
• Skill to operate a computer and typewriter at the speed necessary for the position.
• Skill in shorthand to record non-technical material with accuracy and at average speed. Ability to compile information based on general instruction.
• Ability to access information through a computer network, or from a mini or main-frame computer. Ability to use a basic word processing or spreadsheet software program.
• Ability to organize lower level employees to accomplish a task.

PHYSICAL REQUIREMENTS

• Must be able to use a variety of automated office equipment such as computers, copiers, scanners, typewriters, calculators, etc.
• Must be able to exert a negligible amount of up to 20 pounds of force frequently or 10 pounds constantly to life, carry, push, pull, or otherwise move objects
• Due to amount of time spent standing and/or walking, physical requirements are consistent with those for light work
• Requires the ability to talk andhear. (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear)
• Must be able to communicate via telephone
• Requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment
• Requires the ability to handle a variety of office machines, etc.
• Must have minimal levels of eye-hand/foot coordination

EDUCATION AND EXPERIENCE

Experience with computer operation, bookkeeping, or previous office experience is preferred.

This specification has been designed to represent the general nature and level of work found in positions in this class.  As such, it is not intended to contain all of the duties and qualifications required of an employee in a single position (job).

Consequently, it is not to be perceived as a position (job) description or as identification of essential functions as required by ADA.

*In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.