Bookkeeper / Administrative Assistant

Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team. This vital role combines core bookkeeping responsibilities with administrative support, ensuring the smooth financial operations and organizational efficiency of our organization. The ideal candidate will be proactive, highly organized, and possess a strong understanding of accounting principles and software. Your energy and enthusiasm will help us maintain accurate financial records, streamline administrative tasks, and support our mission-driven environment.

Duties

• Manage day-to-day bookkeeping activities including accounts payable and receivable, bank reconciliations, and general ledger entries using QuickBooks desktop accounting software
• Maintain detailed records of journal entries, debits & credits, and double-entry bookkeeping processes to uphold financial integrity.
• Support payroll processing, tax filings, and governmental reporting requirements with precision and timeliness.
• Assist with budgeting processes by tracking expenses against budgets and preparing financial reports for management review.
• Provide administrative support such as managing correspondence, scheduling meetings, maintaining filing systems, and performing 10 key typing tasks efficiently.
• Conduct account analysis to identify discrepancies or irregularities in financial data and resolve issues promptly.
• Support internal audits and external audits by preparing necessary documentation and reports.
• Facilitate communication between departments regarding financial matters while ensuring compliance with organizational policies.

Qualifications

• Proven experience with accounting software such as QuickBooks, Xero, Sage, Quicken or similar platforms; familiarity with GAAP standards is essential.
• Understanding of corporate accounting principles including double-entry bookkeeping, journal entries, account reconciliation, and general ledger management.
• Knowledge of payroll processing, tax regulations, accounts payable/receivable management, and bank reconciliation procedures.
• Ability to perform detailed account analysis and prepare comprehensive financial reports.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Proficiency in 10 key typing for accurate data entry; strong attention to detail is critical.
• Effective communication skills to collaborate across teams and support administrative functions seamlessly. Join us to be part of an energetic team dedicated to maintaining impeccable financial health while supporting organizational growth!

Job Types: Full-time, Part-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person

Salary : $17