Senior Administrative Assistant

Nevada State Board of Medical Examiners

Position Announcement

Position Title: Senior Administrative Assistant

Location: Reno, NV

Summary

The Nevada State Board of Medical Examiners (Board) is searching for a Senior Administrative Assistant to join our Administrative Team. The ideal candidate is an exceptionally organized and experienced professional with a positive, solutions-oriented attitude who can seamlessly manage shifting priorities with accuracy.

This position is eligible for excellent employee benefits, including:

· Pension retirement from the State of Nevada (PERS)

· Full medical, dental and vision benefits

· 12 paid holidays per year

· Paid vacation time

· Paid sick leave

The salary for this position, depending on experience, is $55,000 - $60,000 on the Employer Paid Retirement schedule.

Responsibilities Include

· Board Meeting Administration: Coordinate end-to-end Board meeting logistics, including preparing and disseminating agendas and materials via meetingmanagement software, setting up conference rooms, recording proceedings, taking notes, and drafting action-item lists and formal minutes.

· Website & Content Management: Post approved documents, updates, and information to the website, assist with digital document remediation, and assist with publication of the Board’s newsletters.

· State & Regulatory Reporting: Extract, compile and submit required data and compliance reports (weekly, bi-monthly, quarterly, bi-annually, and annually) to external agencies using database software.

· Document Publications: Maintain accurate Board member and staff contact directories, prepare quarterly newly licensed lists, generate public licensee lists, and compile updated Board Statutes and Regulations booklets following legislative changes.

· Financial & Record-Keeping Support: Perform daily general accounts receivable duties and manage the archiving and retention of historical Board materials and Investigation Division files.

· Cross-Divisional Clerical Support: File-stamp documents, review letters of verification for accuracy, prepare and scan files for various divisions, and manage conference room reservations for hearings and meetings.

· Office Coverage: Serve as the primary backup for front desk reception operations and perform other specialized duties as assigned.

Knowledge, Skills, and Abilities

· Ability to maintain confidentiality of information.

· Ability to communicate effectively.

· Ability to work independently and meet deadlines.

· Ability to learn and apply established procedures.

· Knowledge of and ability to efficiently use computer programs, including but not limited to Word, Excel, Outlook, and Adobe Professional.

· Knowledge of or ability to acquire a working knowledge of NRS and NAC 630 and other provisions regulated by the Board.

· Knowledge of or ability to acquire and maintain knowledge of the regulation process.

· Maintain excellent organization skills.

Education, Licensing and Experience

· High school diploma or equivalent and at least three (3) years’ experience as an administrative assistant and/or legal assistant.

· Hold or be able to acquire a valid Nevada driver's license.

How to Apply

Please send your resume and two (2) professional references to: Rachelle Sanders, Finance Assistant, sandersr@medboard.nv.gov, with the subject line: 2026 Senior Administrative Assistant. Applications will be accepted until the position is filled.

The Nevada State Board of Medical Examiners is an equal opportunity employer.

Telephone 775-688-2559 Fax 775-688-2321 medboard.nv.gov

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Administrative: 3 years (Required)

License/Certification:

• Nevada Drivers License (Preferred)

Work Location: In person

Salary : $55,000 - $60,000