Trust Administrator

Nevada First Trust Company (NFTC), in close partnership with First State Trust Company (FSTC), provides high-quality fiduciary and trust services to a diverse personal and institutional client base.

We are seeking a Personal Trust Administrator to support the administration of personal trust accounts,

deliver exceptional service and assist Trust Officers in managing client relationships. This role requires a detail-oriented individual who thrives in a fast-paced, growth-focused environment and consistently demonstrates professionalism, organization, and sound judgment.

What You’ll Do

Fiduciary Administration Support

• Provide administrative support for fiduciary accounts in accordance with governing documents, regulations, and internal policies
• Assist with account setup, maintenance, and documentation, including new account onboarding and AML/KYC requirements
• Process bill payments, tax payments, distributions, and other account transactions
• Support account closings, asset transfers, and delivery of terminating account assets
• Prepare correspondence, documentation, and materials for Trust Officers and client communications
• Assist in preparing discretionary request documentation for Trust Committee review
• Handle documentation and tracking for special or complex trust assets
• Maintain accurate, organized account records and ensure proper file documentation

Client & Relationship Support

• Deliver timely, professional responses to client, beneficiary, and advisor inquiries
• Answer calls from internal and external partners and provide prompt support
• Support Trust Officers in client and beneficiary meetings as needed
• Maintain a professional and personable communication style with clients and centers of influence
• Ensure clients consistently receive exceptional service

Risk, Compliance & Operational Support

• Ensure adherence to fiduciary standards, regulatory requirements, and internal policies
• Maintain strict confidentiality of client and company information
• Monitor deadlines and proactively manage assigned responsibilities
• Support Compliance and New Business teams with documentation and account requirements
• Develop and maintain knowledge of fiduciary principles, trust administration practices, and applicable regulations
• Exercise sound judgment and discretion under the guidance of Trust Officers

Qualifications

• Relevant work experience in an administrative role. Exposure to banking and financial statements or trust administration experience preferred
• Undergraduate degree is required
• Exceptional verbal and written communications skills
• Ability to work independently and with a team is a must
• Communicate effectively, both orally and in writing, with all organizational levels
• Attend to details while maintaining a big picture orientation
• Ability to organize, prioritize and meet deadlines in a fast-paced environment
• Strong computer skills including MS Office, particularly Excel