What are the responsibilities and job description for the Trust Administrator position at Nevada First Trust Company?
Job: Personal Trust Administrator
Primary Location: Hybrid/Las Vegas, Nevada
Schedule: Full-time (40 hours per week)
Nevada First Trust Company (“NFTC”) is a Nevada state-chartered trust company headquartered in Las Vegas, Nevada. NFTC is an affiliate of First State Trust Company headquartered in Delaware with a representative office in West Palm Beach, Florida. FSTC & NFTC are growing rapidly. This position is a new addition to staff located in Las Vegas, Nevada.
Since 1982, FSTC has been providing corporate trust, custody, and administration services to trust clients. Formerly known as Citi Institutional Trust Company and dating back to its roots as E.F. Hutton Trust Company, FSTC has concentrated its focus on strategic alliances with world-class financial service firms. Our strategic alliances allow clients to take advantage of NFTC & FSTC’s independent professional trust administration services, combined with the investment management services of their chosen provider.
Position Responsibilities
NFTC is looking for a Personal Trust Administrator to work as part of a trust team to provide administrative support for Personal Trust Officer(s). This person is expected to learn, understand, and apply fiduciary laws and regulations in accordance with the administration of trusts. Responsibilities include, but are not limited to, bill pay, receiving, confirming, and authenticating requests from beneficiaries, tax payments and mailing of forms as necessary, closing and delivering assets for terminating accounts, preparation of correspondence as requested, opening and sorting mail, preparation of discretionary request documentation for trust committees, and handling documentation requirements for special assets. Working with the New Business Group and/or Compliance regarding AML, KYC, and new account paperwork. Must demonstrate proper effort, attitude, and discipline to work in a growing and fast-paced company.
With oversight from the Trust Officer, the Personal Trust Administrator should be able to use proper discretion and sound judgment in making decisions concerning trust relationships.
Read, research, and learn through web based or other training about the Nevada trust code, estate tax, gift tax and generation-skipping transfer tax, and other applicable subject areas. As well as research all other trust jurisdictions for construction and validity related inquiries.
- Ensure clients receive exceptional service at all times.
- Correspond with clients, centers of influence and prospects while maintaining a professional yet personable level of communication and interaction.
- Answer calls from internal and external customers providing timely responses to inquiries and requests for support.
- Assist with and participate in beneficiary and client meetings as needed.
- Maintain excellent and well-organized records and files.
- Maintain a high level of confidentiality in all matters related to internal and external customers.
- Proactive in dealing with deadlines and regulatory requirements.
- Timely and accurate completion of assigned work.
Knowledge & Qualifications
- Relevant work experience in an administrative role. Exposure to banking and financial statements or trust administration experience preferred.
- Undergraduate degree is required.
- Exceptional verbal and written communications skills.
- Ability to work independently and with a team is a must.
- Communicate effectively, both orally and in writing, with all organizational levels.
- Attend to details while maintaining a big picture orientation.
- Ability to organize, prioritize and meet deadlines in a fast-paced environment.
- Strong computer skills including MS Office, particularly Excel.