Human Resources Generalist

Neuroscience Group is a physician-owned, multi-specialty practice dedicated to providing exceptional patient care across the Fox Valley. With over 200 employees and a collaborative, team-oriented culture, we are committed to supporting both our patients and our staff.

We are seeking a full time M-F 8-4:30 Human Resources Generalist with strong payroll and benefits experience to join our team. This role plays a critical part in ensuring employees are paid accurately and on time, while also supporting key HR functions that contribute to a positive and compliant workplace.

For over thirty years, Neuroscience Group has provided excellent neurologic care for the Fox Valley and Northeast Wisconsin. Ours is the only medical facility in the area that combines neurosurgery, neurology, orthopedic spine surgery, interventional and non-interventional pain management, and physical therapy. Our practice has grown to over 60 providers and serves patients in nine outlying clinics scattered throughout the region. Our mission is to improve lives by providing the very best in brain, spine and pain care and we do that by living our company core values: compassionate care, teamwork, fiscal responsibility, continuous learning, leadership and community involvement.

RESPONSIBILITIES

Payroll Administration

• Process bi-weekly payroll for all employees using Paylocity, ensuring accuracy, timeliness, and compliance
• Maintain and audit payroll data including wages, deductions, benefits, PTO balances, and tax withholdings
• Review and validate timekeeping data, including missed punches, corrections, and approvals
• Ensure compliance with federal and state wage and hour laws, including overtime calculations and payroll tax requirements
• Serve as the primary point of contact for payroll-related questions and issue resolution
• Coordinate with Finance regarding payroll reconciliations, general ledger entries, and reporting
• Manage year-end payroll activities, including W-2 processing and audits
• Maintain Paylocity system configurations and recommend process improvements
• Onboard all new hires with focus on payroll and benefits orientation.

HRIS Administration (Paylocity)

• Serve as the internal expert for Paylocity functionality, including payroll, time and labor, and employee data management
• Maintain employee records and ensure data integrity within the system
• Assist with system updates, reporting, and troubleshooting
• Support onboarding and offboarding processes within Paylocity

Employee Relations & Support

• Respond to employee inquiries related to payroll, benefits, and HR policies
• Provide guidance to employees and leaders on HR processes and procedures
• Assist in addressing employee concerns and escalate complex matters as appropriate

Benefits Administration

• Support benefits processing, including payroll deductions, eligibility updates, and coordination with vendors
• Assist employees with benefit-related questions and issue resolution
• Support open enrollment activities and system updates within Paylocity

Compliance & HR Operations

• Ensure compliance with all applicable wage and hour laws and HR regulations
• Maintain accurate employee documentation and payroll records
• Support audits related to payroll, benefits, and HR compliance
• Assist with policy implementation and ensure consistent application across the organization

Recruitment Support (As Needed)

• Provide support to recruitment efforts as needed, including reviewing resumes and assisting with candidate screening
• Coordinate interview scheduling and communicate with candidates throughout the hiring process
• Assist in preparing and extending job offers in collaboration with the Director of Human Resources and hiring leaders
• Support onboarding activities to ensure a smooth transition for new hires
• Maintain confidentiality and a positive candidate experience throughout the recruitment process

QUALIFICATIONS

Education

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
• PHR or SHRM-CP Certified preferred, but not required.

EXPERIENCE

• 3–7 years of Human Resources and/or payroll experience
• Direct experience processing payroll in Paylocity strongly preferred (highly desired qualification)
• Experience in healthcare or a regulated environment preferred
• Demonstrated experience with:
• Payroll processing and reconciliation
• HRIS systems (Paylocity preferred)
• Wage and hour compliance

KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced knowledge of payroll processes, tax regulations, and compliance requirements
• Strong proficiency in Paylocity, including payroll, timekeeping, and reporting functions
• High level of accuracy and attention to detail
• Ability to handle confidential information with discretion
• Strong problem-solving and analytical skills
• Excellent communication and customer service skills
• Ability to manage multiple priorities and meet strict deadlines

TYPICAL PHYSICAL DEMANDS AND WORKING CONDITIONS

• Position requires regular on-site presence
• High level of accountability for payroll accuracy and deadlines
• Frequent interaction with employees and leaders across clinical and administrative departments
• Requires frequent change in position, including bending, stooping, standing, stretching, and walking and sitting, lifting, pushing, and pulling.
• May involve lifting of up to 30–40 pounds.

BENEFITS

At Neuroscience Group we offer a very competitive salary. In addition to great pay, we also offer the following benefits:

• Health Insurance
• Health Savings Accounts with a generous employer contribution
• Dental Insurance
• Vision Insurance
• Company paid Long Term Disability and Life Insurance
• Voluntary Life and Short-Term Disability Insurance
• Voluntary Accident and Critical Illness Insurance
• Generous PTO and Sick Banks
• 401(k) with guaranteed employer contribution, Profit Sharing, and a Cash Balance Pension Plan
• Employee Assistance Program
• Timber Rattler tickets
• Holiday party, summer picnic, and annual recognition for years of service
• Annual Employee Appreciation Day