Senior Payroll Specialist

Based in Mountain View, CA., NeuroPace is a commercial-stage medical device company focused on transforming the lives of people suffering from epilepsy by reducing or eliminating the occurrence of debilitating seizures. Its novel and differential RNS System is the first and only commercially available, brain-responsive platform that delivers personalized, real-time treatment at the seizure source.

At NeuroPace, employees are our greatest asset. We are continually searching for solution-oriented individuals who can bring energy and creativity to our growing workforce. At NeuroPace, our success depends upon our ability to recruit and retain the most talented, enthusiastic and dedicated people we can find and providing them with a dynamic and challenging environment in which to thrive.

Position Summary

The Senior Payroll Specialist is responsible for processing accurate and timely payroll for all employees, and ensuring compliance with federal, state, and local payroll related regulations. This role requires strong attention to detail, confidentiality, and the ability to work efficiently under deadlines. The Payroll Specialist will also collaborate with HR to maintain accurate employee records and support audits and reporting requirements. This role is required to be in our Mountain View, CA office two or three days per week.

Key Responsibilities

• Process semi-monthly payrolls for all employees on a timely basis, ensuring accuracy in wages, variable pay, and deductions, including health insurance, 401(k), and other employee programs.
• Process special payrolls as needed.
• Maintain a database of personnel information and accurate payroll records.
• Verify the reasonableness of timekeeping data and resolve any discrepancies promptly with department managers.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws. Stay updated on changes to payroll tax laws, benefits regulations, and best practices.
• Ensure accurate and timely submission of payroll reports, including quarterly and annual filings (e.g., W-2s).
• Reconcile payroll-related general ledger accounts and assist in month-end and year-end closing.
• Support audits and provide payroll data as needed for internal and external requests.
• Respond to employee inquiries related to payroll in a timely and professional manner.
• Continuously review and recommend process improvements.
• Potential to grow into the Stock Administrator role
  
  

Qualifications

Education & Experience:

• Associate’s or Bachelor’s Degree in accounting, finance, or related field preferred.
• 5 years of payroll processing experience required.
• In-depth processing experience with ADP WFN strongly preferred.
• Knowledge of multi-state payroll processing and tax regulations.
  
  

Skills & Competencies:

• Strong understanding of payroll regulations, compliance, and reporting requirements.
• High attention to detail, accuracy, and confidentiality.
• Excellent organizational and time management skills.
• Proficient in Microsoft Excel.
• Strong communication and interpersonal skills to work effectively across departments.
  
  

$100K-$133K Base - Compensation will be determined based on several factors, including but not limited to skill set, years of experience, and geographic location.

Benefits

• Medical, Dental & Vision Insurance
• Voluntary Life
• 401K
• RSU
• 529 plan
• ESPP Program
• Health & Wellness Program
• Generous Paid Time Off plus eleven paid holidays
• FSA & Commuter Benefits
  
  

NeuroPace is proud to be an equal opportunity employer and values the contributions of our culturally diverse workforce.

San Francisco and Los Angeles applicants: The Company will consider for employment qualified applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance in Hiring Ordinance or the San Francisco Fair Chance Ordinance (as applicable)

PRIVACY NOTICE: NeuroPace takes its responsibility to protect your personal information seriously, and it uses reasonable safeguards to avoid unauthorized use or disclosure of it, and inadvertent loss or impermissible alteration of it. NeuroPace complies with all applicable federal and state laws and regulations that govern the handling of your personal information. If you would like more detailed information on NeuroPace’s privacy policies, please refer to neuropace.com/privacy/ for reference. NeuroPace retains candidate resumes and applications in its files for future reference and/or consideration for other available job postings. If you do not wish for your resume and applications materials to be retained in NeuroPace files, or wish to obtain a listing of any personal information that NeuroPace has stored about you, please contact us at privacy@neuropace.com.