Business Manager

**PLEASE FOLLOW DIRECTIONS BELOW TO APPLY FOR THIS POSITION - WE WILL NOT ACCEPT APPLICATIONS DIRECTLY THROUGH LINKEDIN**

COMPANY DESCRIPTION

Founded by Jill Neubauer in 1994, Neubauer Ennis Architects is a residential firm with offices in Falmouth and Duxbury. Our studio is located in a historic barn in Falmouth. We have designed custom homes as well as historically sensitive renovations. We are committed to sustainable design, materials, and business practices, and our office culture supports the balance of work and family/life in a dog-friendly environment. We are a collaborative, rigorous, and design-focused studio that values creativity, integrity, and exceptional service to our clients and project teams.

ROLE DESCRIPTION

Neubauer Ennis Architects is seeking an experienced Business Manager to oversee the financial and operational functions of our award-winning residential architecture practice. This position is an integral member of our leadership team and works closely with the Principals to support the continued growth of the firm.

POSITION OVERVIEW

The Business Manager is responsible for the firm's financial operations, human resources administration, payroll, benefits, and business operations. This part-time, hybrid hourly position works closely with the Principals to ensure the firm runs efficiently and maintains accurate financial records, regulatory compliance, and exceptional client service. We estimate this role to be 20-30 hours per week.

We're looking for someone who enjoys building systems, solving problems, and keeping a small business running smoothly. The ideal candidate is proactive, organized, financially minded, and comfortable working closely with firm leadership.

HUMAN RESOURCES / PAYROLL

• Administer employee benefits, including health, dental, disability, retirement, and leave programs.
• Coordinate employee onboarding, offboarding, and personnel records.
• Process biweekly payroll and maintain payroll records.
• Coordinate payroll deductions, retirement contributions, and benefit withholdings.
• Serve as the primary HR resource for employees.

BOOKKEEPING

• Oversee the firm's day-to-day accounting in QuickBooks, including accounts payable, bank reconciliations, credit cards, and general ledger maintenance.
• Maintain project setup, billing rates, and financial records.

ACCOUNTS RECEIVABLE

• Coordinate the monthly invoicing process with project managers and Principals.
• Generate client invoices, fee summaries, and financial reports.
• Track receivables and client payments.

REPORTS

• Prepare monthly, quarterly, and annual financial reports.
• Partner with the Principals on budgeting, forecasting, and financial planning.

TAXES AND COMPLIANCE

• Coordinate tax filings and regulatory reporting with the firm’s outside accountant.
• Maintain required state filings and corporate compliance.

INSURANCE ADMINISTRATION

• Manage the firm's business and employee insurance policies, working with outside brokers and carriers.

QUALIFICATIONS

• 5 years of experience in business management, accounting, or bookkeeping.
• Experience with payroll, benefits administration, and HR processes.
• Proficiency with QuickBooks.
• Strong Microsoft Office 365 skills, particularly Excel.
• Strong communication, time management and prioritization skills.
• Demonstrated ability to improve systems, solve problems, and manage multiple priorities independently.
• Attention to confidentiality.
• Comfortable working independently and taking ownership.
• Experience in an architecture, engineering, or other professional services firm is preferred.

PAY AND BENEFITS

We recognize the value of strong business manager and offer a competitive salary. We offer Blue Cross Blue Shield health insurance (firm pays 65% of the premiums), annual contributions by the firm to the 401(k) plan after 1 year of employment, holidays and paid time off, disability insurance, life insurance, and a matching gift policy (for charitable giving). All staff have an annual performance and salary review, as well as quarterly check‐ins and bonus opportunities. Expected starting hourly rate: $38–45/hour, commensurate with experience.

HOW TO APPLY

Please email a PDF of your resume and a cover letter that articulates your specific interest and qualifications for this position to studio@neubauerennis.com. Applications not directly submitted via email will not be considered. All applications who submit the required materials will be acknowledged.

NEA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Please answer the following questions in your cover letter:

• Which version(s) of Quickbooks have you used, and for approximately how many years?
• Describe your experience managing invoicing and accounts receivable in a professional services firm?
• What interests you about working for a small architecture firm?

No phone calls or drop-in visits, please.