Proposal Writer

Job Summary

We are looking for a detail-oriented and experienced Proposal Writer to manage and develop high-quality proposals in response to RFPs, RFQs, RFIs, and other solicitation requests. The ideal candidate should have strong writing skills, excellent coordination abilities, and hands-on experience in proposal development within IT services, staffing, or consulting environments.

Key Responsibilities

• Analyze RFPs, RFQs, RFIs, and other solicitation documents to understand scope, compliance requirements, and submission timelines
• Coordinate with internal stakeholders (Recruiting, Finance, Legal, and Leadership) to gather required inputs
• Write, edit, and format proposal content, including:
  • Executive summaries
  • Technical approaches
  • Staffing plans
  • Past performance/case studies
  • Resumes and management plans
• Ensure proposals are compliant, compelling, and aligned with client requirements
• Maintain proposal templates, boilerplate content, and knowledge repositories
• Track proposal milestones, deadlines, and approvals
• Perform final quality checks for grammar, formatting, consistency, and compliance
• Support bid/no-bid decisions and post-submission clarifications if required

Required Skills & Qualifications

• Proven experience as a Proposal Writer / Proposal Coordinator
• Strong command of editing and proofreading skills
• Hands-on experience with US IT staffing or IT services proposals
• Ability to manage multiple proposals simultaneously under tight deadlines
• Experience with US Federal proposals (RFPs, RFIs, RFQs, compliance matrices)

• Exposure to proposal compliance checklists and win themes
• Knowledge of staffing models, pricing inputs, and delivery structures