What are the responsibilities and job description for the Operations Coordinator AV / SEC position at NetPlanner Systems, Inc?
Job Purpose
The Operations Coordinator will assist the Director – AV & Security and Project Managers with day-to-day coordination and management of administrative tasks.
Essential Duties and Responsibilities
- Assists Division Director and Project Managers with administrative tasks such as coordination of projects, materials, etc.
- Inventory materials, document receipt, and allocate to appropriate projects
- Coordinate with CAD team for shop drawings and submittals as needed
- Track new job orders and assist with scheduling and material ordering
- Liaise between customer and internal team to ensure superior communications of project status
- Coordinate project meetings between PM and technicians
- Create billings to the Customer
- Track invoice worksheets for service work
- Submit per diem requests as needed
- Process sub-contractor POs, agreements, and scheduling
- Analyze the project for cost to estimate comparison
- Coordinate with PMs and CAD to create closeout documentation
- Other tasks and responsibilities as required by NetPlanner Systems management team
Competencies and Qualifications
- Intermediate Microsoft Word and Excel skills are required
- Works well under pressure
- Self-starter / self-motivator requiring minimal supervision
- Decisive and proactive approach to problem solving
- Team player
- Must be very detail oriented and organized
- Strong work ethic
Education and/or Experience
- High School Diploma or GED
- College or Technical School a plus
- Minimum 3 years industry/field experience
Company Conformance Statement
- Perform quality work within assigned deadlines with and/or without direct supervision.
- Interact professionally with other employees, customers, suppliers, vendors, etc.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the need for communication and coordination of work efforts with other team members, departments, or organizations.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran