Safety Management Systems Specialist (NJUS)

Join the NetJets Team

NetJets, the global private aviation leader for more than 60 years, provides the pinnacle of private travel, defined by a signature commitment to unwavering safety, personalized service, and reliable global access. Discover why NetJets is the ultimate career destination, offering exceptional benefits and growth opportunities.

Purpose of Position

The Safety Management Systems (SMS) Specialist supports the implementation, maintenance, and continuous improvement of the organization's Safety Management System Program. This role assists with day-to-day SMS activities, including safety reporting, hazard identification, safety risk assessment support, safety performance monitoring, documentation, records management, and safety promotion. The position works closely with the Manager, Safety Management, Manager, Safety Assurance, operational leaders, and subject matter experts to help ensure SMS processes are consistently applied, effectively documented, and integrated into operational decision-making.

Tasks and Responsibilities

Support the implementation, maintenance, and integration of SMS processes across applicable operational and support functions.
Assist with hazard identification, safety reporting, safety risk analysis, and safety risk assessment activities using defined SMS tools and procedures.
Collect, review, organize, and maintain SMS data, reports, records, and documentation to support regulatory compliance and program effectiveness.
Track safety risk controls, corrective actions, and follow-up activities to help ensure timely completion and effective closure.
Monitor safety performance information, assist with trend analysis, and prepare reports, dashboards, or briefing materials for management review.
Support internal evaluations, audits, assessments, and reviews related to SMS performance, documentation, and continuous improvement.
Assist in developing, maintaining, and improving SMS procedures, manuals, records, and related documentation to support regulatory compliance and organizational needs.
Partner with operational teams and subject matter experts to gather information, support investigations, document safety concerns, and promote consistent use of SMS processes.
Support safety promotion activities, including training coordination, awareness campaigns, safety communications, and employee engagement initiatives.
Assist with preparation for regulatory inspections, external audits, and responses to findings or corrective action plans related to SMS.
Maintain awareness of FAA Part 5 requirements, SMS guidance, and industry best practices applicable to aviation safety management.
Perform other duties as assigned to support SMS effectiveness, safety culture, and continuous improvement.

Note:

It is not possible to list all required job duties on this form. There may be other important duties assigned, depending on the position. For a list of essential job functions, please refer to the essential functions document for this job.

Education

Certifications and Licenses

Years of Experience

Core Competencies

Knowledge, Skills, Abilities and Other (KSAOs)

Working knowledge of Safety Management System principles, including safety policy, safety risk management, safety assurance, safety promotion, documentation, and records management.
Familiarity with FAA Safety Management System requirements, including 14 CFR Part 5 and related guidance, preferred.
Experience supporting hazard reporting, safety investigations, risk assessments, corrective action tracking, audits, or performance monitoring preferred.
Strong analytical skills with the ability to review data, identify trends, organize information, and prepare clear summaries or recommendations.
Strong attention to detail and ability to maintain accurate records, documentation, and follow-up tracking in a regulated environment.
Effective written, verbal, and interpersonal communication skills, including the ability to work with employees, leaders, and subject matter experts across functions.
Proficiency with Microsoft Office tools and the ability to learn safety reporting systems, databases, dashboards, and other SMS technology platforms.
Ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment.
Safety mindset and sound judgment.
Regulatory awareness and compliance orientation.
Risk-based thinking and problem-solving.
Data organization, analysis, and attention to detail.
Clear communication and cross-functional collaboration.
Follow-through, accountability, and confidentiality.
Continuous improvement mindset.

How NetJets Supports You