Administrative Assistant

NetFabric IT Solutions is a leading provider of IT infrastructure services, delivering innovative, scalable, and secure technology solutions to clients across a variety of industries. We pride ourselves on operational excellence and are looking for a highly organized and dependable Operations Administrative Assistant to support the daily administrative and office operations of our growing team.

The Operations Administrative Assistant plays a key role in ensuring the office runs smoothly by providing administrative support, coordinating meetings and events, managing office supplies and facilities, and assisting with a variety of operational tasks. This position requires exceptional organizational skills, attention to detail, and a proactive approach to supporting both employees and leadership.

Duties and Responsibilities:

General Administrative Support:

• Provide administrative support to the Operations team and company leadership.
• Prepare, organize, and maintain documents, spreadsheets, reports, and records.
• Process and submit expense reports accurately and on time.
• Assist with data entry, document management, and record retention.
• Support special projects and other administrative initiatives as assigned.

Office Operations & Facilities:

• Manage office supply inventory, place orders, and ensure supplies are stocked.
• Coordinate office maintenance needs, submit work orders, and communicate with vendors and building management.
• Monitor common areas to ensure the office remains organized, clean, and professional.

Meeting & Event Coordination:

• Manage conference room scheduling, setup, meeting readiness and cleanup.
• Assist with planning, coordinating and executing internal meetings, employee events, customer events, and company gatherings.
• Support event logistics, including setup, teardown, vendor coordination, and supply management.

Employee & Operational Support:

• Assist with new employee onboarding logistics.
• Identify opportunities to improve office organization and administrative processes.
• Serve as a point of contact for general office requests and administrative support.
• Perform other administrative and operational duties as assigned.

Qualifications and Education Requirements

• Highschool Diploma or equivalent
• 2 years of administrative, office management, or operations support experience.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365.
• Ability to work independently while collaborating effectively.
• Professional demeanor with strong customer service and interpersonal skills.

Preferred Skills

• Experience supporting business operations and/or executive leadership.
• Experience coordinating meetings, events, and/or office facilities.
• Experience with expense reporting and vendor coordination.
• Familiarity with purchasing or inventory management processes.

Physical Requirements

• Ability to lift and move up to 30 pounds for event setup and office supply stocking.
• Ability to stand, walk, bend, and carry supplies during meeting and event preparation.
• Ability to occasionally move furniture or equipment for meeting room and event setup.

What Success Looks Like

• The office is well-organized, stocked, and operates efficiently.
• Meetings and events are consistently prepared without last-minute issues.
• Expense reports, work orders, and administrative tasks are completed accurately and on schedule.
• Employees receive timely, friendly, and dependable administrative support.
• Office operations run smoothly through proactive planning and attention to detail.

NetFabric is an Equal Opportunity Employer.

This is a part-time, on-site position at our OKC offices.

Local candidates preferred, as company is not planning to compensate for relocation.