Recruiting Associate

Join a Global Leader in Workforce Solutions – Net2Source Inc.

Who We Are
Net2Source Inc. isn't just another staffing company, we're a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 34 countries with a global team of 5,500 . Our mission? To bridge the talent gap with precision—Right Talent. Right Time. Right Place. Right Price.

Title: Recruiting Associate/ Interview Scheduling Coordinator
Duration: 12 months Contract
Location: Boston, MA 02215

Note: This role requires work to be performed onsite.

Position Summary
This position is an exciting opportunity for a skilled professional to provide critical interview scheduling support to multiple business partners in a dynamic team environment. The position has a primary focus in one or more assigned functions but must coordinate and operate cohesively with external candidates, colleagues at various levels across many functions. This position requires coordination with functional colleagues, the broader Client administrative assistant community, internal/external business partners and/or vendors.

Our future team member must be an exceptional team player who is proactive, organized, efficient, detail-oriented with a strong sense of urgency to complete tasks with high quality. In addition, the ideal candidate will be responsible for reinforcing a welcoming, collaborative environment for all Client employees and visitors through their daily work and interactions, communicating important information to the site, and collaborating with the Boston Operations team to provide timely, effective scheduling support for the site.

Position Overview
Under direct supervision, provides interview scheduling support for multiple business areas while ensuring compliance in Client recruiting efforts.

Key Responsibilities
• Coordinate interview schedules and candidate site visits
• Track and document applicants through the recruiting process in an applicant tracking system
• Interact with applicants to answer specific questions
• Complete schedule itinerary correspondence with applicants
• Maintain documentation and applicant files as required by Client record retention guidelines
• Answer phone calls and direct requests to appropriate people
• Utilize software applications such as Workday, Microsoft Outlook, Microsoft Teams, Word, and Excel
• Excellent attention to detail in editing and proofreading documents
• Assist with scheduling calendars
• Serve as back-up to other administrative and operations personnel
• Support operations with special projects
• Understand and follow Good Staffing Practices

Additional Responsibilities
• Ensure interview logistics run smoothly, including conference room readiness, day-of coordination, and candidate experience support
• Greet and assist visitors and candidates upon arrival; coordinate parking validation and visitor registration as needed
• Maintain organized and well-stocked office and common areas, including supplies and snacks
• Provide front-desk support by monitoring the reception inbox, managing meeting room calendars, and addressing scheduling adjustments
• Assist with on-site meetings and company events through administrative and logistical coordination
• Perform other administrative duties and special projects as assigned to support recruiting and operations

Qualifications

Education and Experience
• College degree and 5–7 years of interview scheduling experience
• Prior customer-facing experience preferred

Communication Skills
• Excellent written and verbal communication skills
• Ability to comprehend and interpret instructions, correspondence, and memos and ask clarifying questions to ensure understanding
• Ability to write routine correspondence and update tracking documentation
• Ability to respond to common inquiries or complaints from internal and external parties with a strong customer service orientation
• Ability to understand and carry out general instructions in standard situations

Reasoning Ability
• Ability to solve problems in standard situations
• Requires basic analytical skills

Other Skills and Abilities
• Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
• Familiarity with scheduling software such as Workday
• Strong attention to detail with consistent follow-through
• Ability to prioritize and multi-task
• Ability to work independently with a high level of self-management
• Ability to maintain confidential information and exercise discretion
• Ability to adapt to change and process improvements
• Fluent in English

Scope of Responsibility
Decisions are made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may impact candidates, co-workers, and supervisors.

Additional Information
• This role requires work to be performed onsite.

Why Work With Us?
We believe in more than just jobs—we build careers. At Net2Source, we champion leadership at all levels, celebrate diverse perspectives, and empower you to make an impact.

Our Commitment to Inclusion & Equity
Net2Source is an equal opportunity employer, dedicated to fostering a workplace where diverse talents and perspectives are valued.

Awards & Recognition
• America's Most Honored Businesses (Top 10%)
• Fastest-Growing Staffing Firm by Staffing Industry Analysts
• INC 5000 List for Eight Consecutive Years
• Top 100 by Dallas Business Journal
• Spirit of Alliance Award by Agile1

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