Constrcution Administration Engineer

Position Summary: 

This position is responsible for independently managing and overseeing most aspects of the 

construction administration and bidding phases of multiple moderate to complex projects. This 

position will have direct contact and communication with the client/owner and must be able to 

correspond in a professional manner in difficult discussions. This person must demonstrate 

good judgment and know when to involve the Construction Administration Manager (CAM) 

and/or Engineers of Record (EOR), know how to prioritize projects based on schedules and 

deadlines, and delegate appropriate tasks to team members.  

Essential Functions 

General 

● Reports to Director of Project Delivery. 

● Communicates with Project Manager on submittal reviews and technical issues that 

arise during the pre-bid phase. 

CA Pre-Bid Phase 

● Participate in hand-off meetings with assigned PM(s) and CAM to review project 

parameters. 

● Learns about Constructability Review with the Plans and Specifications with the support 

of the CAM. 

● Reviews client-provided Contract documents intended for bid package to support a 

smooth construction process with supervision of the CAM. 

CA Bidding 

● Attends Pre-Bid meeting, job walks, and/or Bid Opening, where required. 

● Track, log, review, and/or respond to all technical Bid RFIs for projects and Substitution 

Requests for projects assigned by CAM. 

● Prepares addenda for review and seeks approval from project EOR. 

CA Post Bid 

● Attends/conducts pre-construction conferences with external parties (client, owner, and 

contractor) and reviews goals and objectives with design team. 

● Review approved Schedule of Values and Construction Schedule. 

● Track, log, review, and/or respond to Submittal Review Requests and Substitution 

Requests assigned by CAM. 

● Establishes official Notice to Proceed date.

CA Construction 

● Ability to process, review, respond, and track submittals, change orders, RFIs 

independently. 

● Ability to prepare, issue, and track proposal requests (RFP/RFQ/PR) and supplemental 

Instructions (SI) construction change directives (CCD) independently. 

● Ability to review as-built drawings and notify contractor of any missing updates. 

● Provides general observation of the site and construction work. Create and issue field 

reports with minor supervision. 

● Assist Owner in evaluating claims, disputes and other matters in question between the 

Contractor and the Owner. 

● Identify changes of scope to A/E contract and notify project Engineer of Record. Advise 

client of potential costs. 

● Upon receiving completion notification from the Inspector of Record, conduct a punchlist 

Inspection and make a list of work which is uncompleted, or needing corrections, 

inclusive of observation items from the engineers of record. 

CA Closeout when Prime 

● Coordinates final punchlist scheduling with Engineers of Record and external 

consultants.  

● Verifies that the Contractor has conducted operation and maintenance instruction of 

equipment to Owner’s staff. 

● Oversees and verifies that closeout documents were submitted and that certifications 

have been received from government agencies. 

● Assists with the preparation of the Notice of Completion for Owner’s signature when all 

work is satisfactorily completed. 

● Prepares final Certificate of Payment at expiration of lien period. 

Other Functions: 

● Ability to draft, including details and minor plan changes in response to contractor/owner 

requests. 

● Knowledge of Revit with the ability to view and navigate documents. 

● Ability to use PDF software for digital review and approval and processing of 

construction documents such as RFIs, submittals, addenda, and change order requests. 

● Ability to use schedule tracking software including Excel, Microsoft Project, and/or 

others.  

● Mentors and trains EITs on CA processes, procedures, and standards. 

Minimum Job Requirements: 

● The ability to work well with others internally and externally (team player). 

● The ability to follow instructions. 

● Excellent writing and verbal skills.

Education: 

● Bachelor’s Degree from a four-year university or equivalent experience is required. 

Experience: 

● 4 years of experience with mechanical HVAC systems, controls, commissioning, or 

construction services preferred. 

Specific Skills: 

● Organized and detail-oriented, with the ability to assess the entire picture and make 

good judgment calls. 

● Possess a high level of oral, written and computer software communication skills, and be 

efficient and able to prioritize all tasks. 

● Ability to read and fully comprehend plans, specifications, and contracts. 

Specialized Knowledge, Licenses, etc.: 

● Proficiency in AutoCAD and/or REVIT a plus but not required. Ability to read drawings 

and specifications imperative. Proficient knowledge in Microsoft Office Suite programs, 

especially Microsoft Word and Excel. 

Supervisory Responsibility, if any: 

● None 

Working Conditions:  

● Typical work functions will be conducted in an office setting on a Monday through Friday 

workweek.  

● Site visits required at times throughout the week involve climbing ladders, walking on 

roofs, walking around open ditches/trenches, and following job site safety policies.  

● Overtime and weekend hours may be necessary. 

● Ability to lift standard file boxes weighing up to 25 pounds required