Facility Payroll Coordinator

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

The Payroll Coordinator is responsible for executing and overseeing factory payroll operations, ensuring accuracy, compliance, efficiency, and a positive employee experience. This role drives payroll standardization, process excellence, and continuous improvement while aligning payroll practices with global guidelines and operating standards.

Responsibilities:

Timekeeping & Payroll (50%):

• Enter and reconcile paid time off benefits requiring documentation support such as bereavement, jury duty, etc.
• Responsible for accuracy of vacation and other time off data in the payroll system.
• Validate eligible earnings for hourly employee's quarterly incentive bonus.
• Provide supervisor support for payroll procedures and processes.
• Open claims with HR Service Center for Floating Holiday reset
• Submit intake to remove ETO take-back monthly
  
  

Employee Relations (20%):

• Record and communicate attendance infractions and disciplinary actions on a timely basis.
• Answer employee questions, investigate and correct discrepancies
• Process unemployment claims relating to payroll questions.
• Assist employees with address changes and direct deposit changes in success factors.
• Track and validate local vendor benefits for employee reimbursement (safety shoe purchases, tool reimbursement, safety glass deductions, company store deductions, etc.)
• Assist employees with the stop payments process.
• Submit payroll corrections via Intake Forms to the Kronos Timekeeping Team
• Supports Human Resources to interpret and apply company policies.
  
  

Reporting & Systems Management (30%)

• Audit and reconcile timecard discrepancies, unexcused absences and negative accrual balances in the Kronos payroll system.
• Processing confidential reports: Headcount, hours worked & Ad Hoc reports for factory needs.
• Validate and process Cost Center Report deductions or reimbursements for each pay period.
• Create HyperFind Queries in Kronos.
• Support Indeavor scheduling system.
• Run reports for Worker Comp hours
• Assist in projects: Kronos upgrade testing, Indeavor testing
  
  

Qualifications / Certifications

• Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or a related field, preferred
• Two years SAP HR/payroll system experience, preferred
• Experience working with Kronos and Workday, preferred
• Knowledge and understanding of local payroll and tax laws and legislation
• Project management Experience preferred
• Effectively handles pressures and demands from multiple customers and competing priorities
• strong customer focused attitude with a commitment to quality and customer Service
• Able to handle highly sensitive HR and Payroll information in a confidential and professional manner
• Ability to anticipate problems and embraces a solution-oriented approach, especially in the absence of management.
• Strong time management and interpersonal skills.
• Proficient in the use of Microsoft Office & familiarity with Visio.
• Strong communication skills, both written and verbal.
• Demonstrates a strong attention to detail with the ability to handle multiple projects simultaneously in fast-paced environment.
• Ability to interact with all levels of management.
  
  

Salary: $50,000.00 to $64,000.00 per year

Bonus Eligibility: Yes

The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 415123

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